Scope
Reference
T2496
Description
This ITT has been issued by the Council in connection with a competitive tendering procedure being conducted in accordance with the Act.
The Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the provision of arboriculture services for Council Parks and DfI Street Trees.
This ITT sets out the information which is required by the Council to assess the suitability of Bidders' legal and financial capacity and technical ability 'Conditions of Participation' to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals 'Award Criteria' will also be assessed before any contract award is made.
Lot 1. Lot 1 - BCC Park Trees
Description
Lot 1 - BCC Park Trees maintenance, covering all the Councils parks and open spaces, zoo and cemeteries etc.
Lot 2. Lot 2 - DFI Street Trees maintenance Belfast North/Central
Description
Lot 2 - DFI Street Trees maintenance in the Belfast North/Central areas
Lot 3. Lot 3 - DFI Street Trees maintenance Belfast South/East
Description
Lot 3 - DFI Street Trees maintenance in the Belfast South/East areas
Lot 4. Lot 4 - DFI Street Trees maintenance Belfast West/Lisburn/Castlereagh
Description
Lot 4 - DFI Street Trees maintenance in the Belfast West/Lisburn/Castlereagh areas
Contract 1. Arboriculture Services
Lots
Lot 1. Lot 1 - BCC Park Trees
Supplier
Contract value
- £1,100,000 excluding VAT
- £1,320,000 including VAT
Above the relevant threshold
Award decision date
11 August 2025
Date assessment summaries were sent to tenderers
12 August 2025
Standstill period
- End: 22 August 2025
- 8 working days
Earliest date the contract will be signed
26 August 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 3 years (1+1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to amend the Specification or re-negotiate the Contract Price during the Contract Period to cater for innovation or developments in the Service requirement e.g.
1. Larger/ more complex project work with a similar scope to the ranges of services under the Contract where completion of the service is a priority e.g.
• End of financial year spend from DfI;
• Council Physical Programmes department one off projects for tree surgery related requests;
• Dealing with serious pest and disease issues which may result in mass tree removals etc; such as ash dieback.
2. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, etc;
3. Introduction of more efficient systems and processes e.g. improvements in data returns; introduction of new work management system etc;
4. In the event of a major incident (e.g. a storm resulting in large scale tree damage/felling) or in the event of continuous poor performance in a Lot(s); the Council may utilise other contractors to ensure service continuity to required standards e.g. a Contractor(s) from one Lot/area may be used in another Lot/ area and/or other contractors not appointed to the Contract may be utilised. If this is availed of due to poor performance Contract remedies may be used in accordance with the terms and conditions i.e. recovery of any additional costs.
Any proposed changes are subject to Council approval and compliance with obligations under relevant procurement law i.e. Procurement Act 2023.
The Council reserves the right to engage its own staff to undertake any operation highlighted in this Contract.
CPV classifications
- 77341000 - Tree pruning
Contract locations
- UKN06 - Belfast
Contract 2. Arboriculture Services
Lots
Lot 2. Lot 2 - DFI Street Trees maintenance Belfast North/Central
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Award decision date
11 August 2025
Date assessment summaries were sent to tenderers
12 August 2025
Standstill period
- End: 22 August 2025
- 8 working days
Earliest date the contract will be signed
26 August 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 3 years (1+1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to amend the Specification or re-negotiate the Contract Price during the Contract Period to cater for innovation or developments in the Service requirement e.g.
1. Larger/ more complex project work with a similar scope to the ranges of services under the Contract where completion of the service is a priority e.g.
• End of financial year spend from DfI;
• Council Physical Programmes department one off projects for tree surgery related requests;
• Dealing with serious pest and disease issues which may result in mass tree removals etc; such as ash dieback.
2. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, etc;
3. Introduction of more efficient systems and processes e.g. improvements in data returns; introduction of new work management system etc;
4. In the event of a major incident (e.g. a storm resulting in large scale tree damage/felling) or in the event of continuous poor performance in a Lot(s); the Council may utilise other contractors to ensure service continuity to required standards e.g. a Contractor(s) from one Lot/area may be used in another Lot/ area and/or other contractors not appointed to the Contract may be utilised. If this is availed of due to poor performance Contract remedies may be used in accordance with the terms and conditions i.e. recovery of any additional costs.
Any proposed changes are subject to Council approval and compliance with obligations under relevant procurement law i.e. Procurement Act 2023.
The Council reserves the right to engage its own staff to undertake any operation highlighted in this Contract.
CPV classifications
- 77341000 - Tree pruning
Contract locations
- UKN06 - Belfast
Contract 3. Arboriculture Services
Lots
Lot 3. Lot 3 - DFI Street Trees maintenance Belfast South/East
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Award decision date
11 August 2025
Date assessment summaries were sent to tenderers
12 August 2025
Standstill period
- End: 22 August 2025
- 8 working days
Earliest date the contract will be signed
26 August 2025
Contract dates (estimated)
- 1 September 2025 to 13 August 2027
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 3 years (1+1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to amend the Specification or re-negotiate the Contract Price during the Contract Period to cater for innovation or developments in the Service requirement e.g.
1. Larger/ more complex project work with a similar scope to the ranges of services under the Contract where completion of the service is a priority e.g.
• End of financial year spend from DfI;
• Council Physical Programmes department one off projects for tree surgery related requests;
• Dealing with serious pest and disease issues which may result in mass tree removals etc; such as ash dieback.
2. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, etc;
3. Introduction of more efficient systems and processes e.g. improvements in data returns; introduction of new work management system etc;
4. In the event of a major incident (e.g. a storm resulting in large scale tree damage/felling) or in the event of continuous poor performance in a Lot(s); the Council may utilise other contractors to ensure service continuity to required standards e.g. a Contractor(s) from one Lot/area may be used in another Lot/ area and/or other contractors not appointed to the Contract may be utilised. If this is availed of due to poor performance Contract remedies may be used in accordance with the terms and conditions i.e. recovery of any additional costs.
Any proposed changes are subject to Council approval and compliance with obligations under relevant procurement law i.e. Procurement Act 2023.
The Council reserves the right to engage its own staff to undertake any operation highlighted in this Contract.
CPV classifications
- 77341000 - Tree pruning
Contract locations
- UKN06 - Belfast
Contract 4. Arboriculture Services
Lots
Lot 4. Lot 4 - DFI Street Trees maintenance Belfast West/Lisburn/Castlereagh
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Award decision date
11 August 2025
Date assessment summaries were sent to tenderers
12 August 2025
Standstill period
- End: 22 August 2025
- 8 working days
Earliest date the contract will be signed
26 August 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further 3 years (1+1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to amend the Specification or re-negotiate the Contract Price during the Contract Period to cater for innovation or developments in the Service requirement e.g.
1. Larger/ more complex project work with a similar scope to the ranges of services under the Contract where completion of the service is a priority e.g.
• End of financial year spend from DfI;
• Council Physical Programmes department one off projects for tree surgery related requests;
• Dealing with serious pest and disease issues which may result in mass tree removals etc; such as ash dieback.
2. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, etc;
3. Introduction of more efficient systems and processes e.g. improvements in data returns; introduction of new work management system etc;
4. In the event of a major incident (e.g. a storm resulting in large scale tree damage/felling) or in the event of continuous poor performance in a Lot(s); the Council may utilise other contractors to ensure service continuity to required standards e.g. a Contractor(s) from one Lot/area may be used in another Lot/ area and/or other contractors not appointed to the Contract may be utilised. If this is availed of due to poor performance Contract remedies may be used in accordance with the terms and conditions i.e. recovery of any additional costs.
Any proposed changes are subject to Council approval and compliance with obligations under relevant procurement law i.e. Procurement Act 2023.
The Council reserves the right to engage its own staff to undertake any operation highlighted in this Contract.
CPV classifications
- 77341000 - Tree pruning
Contract locations
- UKN06 - Belfast
Information about tenders
Lot 1. Lot 1 - BCC Park Trees
- 8 tenders received
- 8 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 7 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2 - DFI Street Trees maintenance Belfast North/Central
- 7 tenders received
- 7 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Lot 3. Lot 3 - DFI Street Trees maintenance Belfast South/East
- 7 tenders received
- 7 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Lot 4. Lot 4 - DFI Street Trees maintenance Belfast West/Lisburn/Castlereagh
- 7 tenders received
- 7 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
McAuley Tree Landscaping Environmental
- Public Procurement Organisation Number: PRNN-8715-GLHY
14 Ballyholme Road
Coleraine
BT52 2LU
United Kingdom
Region: UKN0C - Causeway Coast and Glens
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Arboriculture Services
Contract 3. Arboriculture Services
Northern Tree Services Ltd
- Companies House: NI611282
51 Lurganure Road
Lisburn
BT282TS
United Kingdom
Region: UKN0E - Lisburn and Castlereagh
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Arboriculture Services
Contract 4. Arboriculture Services
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland