Scope
Reference
MJ589
Description
The project is to build an extension to the existing village hall and carry out refurbishment in the existing building for electrical upgrades, heating/air-conditioning, lighting and fire detection and alarm system in accordance with the schedule of works and conditions within the tender documentation. This applies to the Village Hall at School Lane, Marham, Kings Lynn, Norfolk, PE33 9HN unless otherwise stated.
Lump sums to cover groups of items are undesirable and the Contractor shall, on the request of the Contract
Administrator or Quantity Surveyors, submit a detailed breakdown of any lump sums.
The Contractor shall ensure that the preliminary items are broken down when submitting his priced Schedules of
Works for checking.
If any item is left unpriced the cost of performing the work described in the item not priced shall be deemed to
have been included in the rates of the remaining items.
Except when authorised by the Contract Administrator or the Quantity Surveyors no alteration, erasure or addition
is to be made in the text and conditions of these Schedules of Works and should any alterations, amendments, notes
or conditions be made, it will not be recognised, but the reading of these Schedules of Works as prepared by the
Quantity Surveyors will be adhered to.
Should there be any doubt or obscurity as to the meaning of any item in these Schedules of Works the Contractor
is to set forth the particulars of such doubt in writing before sending in his tender in order that such doubt or
obscurity may be removed, for should any misunderstanding arise during the progress of the works the decision
of the Contract Administrator as to the true intent and meaning of any dimension, clause, word or sentence, shall
be conclusive and binding.
Should the Contractor arrive at his tender figure by means of an adjustment on the General Summary page,
then notwithstanding the way in which this figure has been arrived at, or where not shown as a percentage, the
figure will be converted to a percentage and applied to all rates and prices excluding the Preliminaries,
Provisional Sums, Contingencies and Dayworks.
The Contractor is required to submit his priced Schedule of Works with his tender. Computer generated Schedules
of Works will be accepted.
Errors in pricing
Palpable errors in pricing or errors in arithmetic noted in the Contract Sum Analysis will be adjusted in accordance
with the recommendations contained in the JCT Code of Procedure 2017 (Alternative 2).
Acceptance of offer
The Employer does not bind himself to accept any offer and will not be responsible for any expense incurred by
the Contractor in the preparation of his offer.
Validity of offer.
Offers will remain open for consideration for not less than 90 days from the date of the submission of offer.
Information on the dates of any specific possession and commencement is given in the Contract Particulars in
the Conditions of the Contract
Total value (estimated)
- £166,000 excluding VAT
- £199,200 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 December 2025 to 10 April 2026
- 4 months, 3 days
Main procurement category
Works
Additional procurement category
Goods
CPV classifications
- 45000000 - Construction work
Contract locations
- UKH - East of England
Participation
This procurement is reserved for
- Suppliers from Norfolk
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Conditions of participation
Willing to hold Tender price validity for 90 days from closing date of tender notice pending the contracting authority receiving notice of award of a grant application.
All conditions set out in the preliminaries of the schedule of works.
Full Tender pack available on the Parish Council website https://marhamparish.gov.uk/village-hall-project/
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 September 2025, 5:00pm
Tender submission deadline
30 September 2025, 5:00pm
Submission address and any special instructions
Tender submissions may be submitted by email and should be marked in the subject line as Tender Submission and sent to the Clerk at: clerk@marhamparish.gov.uk
or by post marked Tender to:
Marham Parish Council
4 Lime Close
Marham
Kings Lynn
PE33 9HN
Tenders may be submitted electronically
No
Award criteria
Completeness and compliance with the Tender Schedules of Work in the format provided will be assessed for consistent and competitive pricing. Items not individually priced are clearly noted as included elsewhere.
The contract will be awarded based on the above and with the Parish Council's assessment of best value for money and testimonials from previous clients where sought for companies that are not known to the authority.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://marhamparish.gov.uk/village-hall-project/
Tender Pack and supplementary information
Technical specifications to be met
https://marhamparish.gov.uk/village-hall-project/
Tender Pack schedule of works and tender submission form
Contracting authority
Marham Parish Council
- Public Procurement Organisation Number: PVBM-9924-LPPZ
Village Hall, School Lane
Marham
PE33 9JA
United Kingdom
Region: UKH16 - North and West Norfolk
Organisation type: Public authority - sub-central government