Section one: Contracting authority
one.1) Name and addresses
Business Services Organisation, Procurement and Logistics Service
Greenmount House, Woodside Industrial Estate, Woodside Road
Ballymena
BT42 4TP
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Northern Health and Social Care Trust
Bretten Hall, Bush Road
Antrim
BT41 2RL
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
Belfast
BT16 1RH
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £298,729,613
two.2) Description
two.2.1) Title
Lot 1 – HVAC Hygiene Inspection and Verification
Lot No
1
two.2.2) Additional CPV code(s)
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 39563530 - Ventilation ducting
- 42520000 - Ventilation equipment
- 50222100 - Repair and maintenance services of dampers
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value for Lot 1 is the highest value in the following range: 2,251,913 GBP to 35,983,276 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 1.
two.2) Description
two.2.1) Title
Lot 2 – HVAC Hygiene Maintenance and Cleaning
Lot No
2
two.2.2) Additional CPV code(s)
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 39563530 - Ventilation ducting
- 42520000 - Ventilation equipment
- 50222100 - Repair and maintenance services of dampers
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value for Lot 2 is the highest value in the following range: 11,268,157 GBP to 173,902,020 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the contract period for all Clients for Lot 2.
two.2) Description
two.2.1) Title
Lot 3 – Maintenance of Smoke Ventilation and Damper Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 39563530 - Ventilation ducting
- 42520000 - Ventilation equipment
- 50222100 - Repair and maintenance services of dampers
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value for Lot 3 is the highest value in the following range: 1,671,901 GBP to 23,395,240 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional equipment or high level services during the contract period for all Clients for Lot 3.
two.2) Description
two.2.1) Title
Lot 4 – Cleaning of Kitchen Extract Systems
Lot No
4
two.2.2) Additional CPV code(s)
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 39563530 - Ventilation ducting
- 42520000 - Ventilation equipment
- 50222100 - Repair and maintenance services of dampers
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value for Lot 4 is the highest value in the following range: 1,030,352 GBP to 16,882,366 GBP which has been calculated on the basis of a 5 years Contract plus maximum 36 month extensions and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 4.
two.2) Description
two.2.1) Title
Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters
Lot No
5
two.2.2) Additional CPV code(s)
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 39563530 - Ventilation ducting
- 42520000 - Ventilation equipment
- 50222100 - Repair and maintenance services of dampers
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value for Lot 5 is the highest value in the following range: 1,125,814 GBP to 14,024,884 GBP which has been calculated on the basis on a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 5.
two.2) Description
two.2.1) Title
Lot 6 – Supply of Filters
Lot No
6
two.2.2) Additional CPV code(s)
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 39563530 - Ventilation ducting
- 42520000 - Ventilation equipment
- 50222100 - Repair and maintenance services of dampers
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
two.2.5) Award criteria
Quality criterion - Name: Social Value Considerations / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value for Lot 6 is the highest value in the following range: 2,287,305 GBP to 34,541,827 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or high level of services during the Contract period for all Clients for Lot 6.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006458
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 – HVAC Hygiene Inspection and Verification
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
AIRISQ LIMITED
SUITE 13 HAWLEY MANOR HAWLEY ROAD
DARTFORD
DA1 1PX
Telephone
+44 1322273158
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £35,983,276
Total value of the contract/lot: £35,983,276
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 – HVAC Hygiene Maintenance and Cleaning
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
F. B. SMYTH CO LIMITED
Unit 56 Mallusk Drive Mallusk Enterprise Park
NEWTOWNABBEY
BT36 4GN
Telephone
+44 2890842229
Fax
+44 2890841119
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
Telephone
+44 3335008368
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £173,902,020
Total value of the contract/lot: £173,902,020
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 – Maintenance of Smoke Ventilation and Damper Systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
G S Stothers ME Engineering Limited
Unit 10, 210 Quarry Heights
NEWTOWNARDS
BT23 7SZ
Telephone
+44 2842772931
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
Telephone
+44 3335008368
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £23,395,240
Total value of the contract/lot: £23,395,240
Section five. Award of contract
Contract No
4
Lot No
4
Title
Lot 4 – Cleaning of Kitchen Extract Systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
Telephone
+44 3335008368
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £16,882,366
Total value of the contract/lot: £16,882,366
Section five. Award of contract
Contract No
5
Lot No
5
Title
Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
Telephone
+44 3335008368
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £14,024,884
Total value of the contract/lot: £14,024,884
Section five. Award of contract
Contract No
6
Lot No
6
Title
Lot 6 – Supply of Filters
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EXI-TITE AIR FILTRATION LTD
15a Grange Road Ballygawley
DUNGANNON
BT70 2LP
Telephone
+44 2885567674
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £34,541,827
Total value of the contract/lot: £34,541,827
Section six. Complementary information
six.3) Additional information
This procurement is a joint procedure and Contract award is by a Central Purchasing Body. This Contract is not a joint Contract, it is a Central Purchasing Body Contract operated by Business Services Organisation Procurement and Logistics Service on behalf of the participants listed in Section I. The Contracting Authority has identified the Most Economically Advantageous Tender(s) (MEAT) on the basis of the highest totalled score for social value considerations and price/cost. Quality was assessed on a Pass/Fail basis. Compliance with all elements of the Specification and all other requirements as listed in the Tender documentation has been demonstrated. Full details of the evaluation process were provided as part of the Tender Evaluation Methodology and Marking Scheme (TEMMS)(SS20b) published with the tender.
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
Country
United Kingdom