Scope
Description
The Authority operates the electric trip boats Ra and Liana on the River Bure, offering interpretive trips to the public as part of its National Park second purpose activities.
The Authority is seeking a contractor to replace the existing drive systems of the vessels to improve performance and reliability.
Total value (estimated)
- £65,000 excluding VAT
- £78,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 6 March 2026
- 4 months, 4 days
Main procurement category
Services
CPV classifications
- 50244000 - Reconditioning services of ships or boats
Contract locations
- UKH - East of England
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 August 2025, 11:59pm
Tender submission deadline
3 September 2025, 5:00pm
Submission address and any special instructions
Further details can be found on https://www.broads-authority.gov.uk/about-us/how-we-work/transparency/invitations-to-tender
Tenders must be returned to: tenders@broads-authority.gov.uk
Email subject must read "Invitation to tender for Ra & Liana Retrofit"
Tenders may be submitted electronically
Yes
Award criteria
Tenders will be evaluated using a method known as MAT (most advantageous tender). A panel of the Authority' Officers will undertake the evaluation process. The Authority will consider both quality and price in the evaluation of tenders. These reflect the relative importance and are scored as follows:
Criteria and maximum Score Available
Price (excluding VAT) 60
Technical specification 20
Trade references 10
Social Value 10
Total 100
The full evaluation methodology breakdown and the factors to be considered in judging the award criteria are set out below.
Price - The calculation that will be used is as follows:
Score = Lowest Tender Price/Tender Price x 60 (maximum mark available)
Technical specification - Where there is an exact match to the specification in 4.2 and 4.3, the maximum score will be awarded. Where the match is 80% the score will be 16, 60% the score will be 12, 40% the score will be 8.
Trade references - Where both trade references are received the maximum score will be awarded. Where only one is received the score will reduce to 5.
Social Value - Where five statements or policies are provided the maximum score will be awarded, this will reduced by 2% for each area not covered.
The Potential Provider that achieves the highest total score will be awarded the Contract.
If two or more Potential Providers obtain the highest total score, the Potential Provider with the highest score for the Price element will be deemed the winner and awarded the Contract.
If the Authority receives only one Tender, the Potential Provider will be awarded the Contract provided that they meet the Minimum Total Score of 70.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.broads-authority.gov.uk/about-us/how-we-work/transparency/invitations-to-tender
See website for tender pack and how to apply
Contracting authority
Broads Authority
- Public Procurement Organisation Number: PTQJ-2666-RNLV
Yare House, 62-64 Thorpe Road
Norwich
NR1 1RY
United Kingdom
Contact name: Sam Bates
Telephone: 07876 355646
Email: sam.bates@broads-authority.gov.uk
Website: http://www.broads-authority.gov.uk/about-us/how-we-work/transparency/invitations-to-tender
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government