Scope
Reference
UOY001
Description
For the Supply and Distribution of Fruit & Veg, Dairy, and Snacks, Confectionary, Soft Drinks to University of York
Total value (estimated)
- £600,033 excluding VAT
- £636,370 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 January 2026 to 12 January 2028
- Possible extension to 12 January 2029
- 3 years, 1 day
Description of possible extension:
Optional 12 month extension with agreement from client and supplier
Main procurement category
Goods
Contract locations
- UKE - Yorkshire and the Humber
Not the same for all lots
CPV classifications and options are shown in Lot sections, because they are not the same for all lots.
Lot 1. Fruit & Vegetables
Description
Fruit & Vegetables products
Lot value (estimated)
- £246,668 excluding VAT
- £246,668 including VAT
Options
The right to additional purchases while the contract is valid.
additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
CPV classifications
- 15300000 - Fruit, vegetables and related products
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Dairy
Description
Dairy products
Lot value (estimated)
- £150,909 excluding VAT
- £150,909 including VAT
Options
The right to additional purchases while the contract is valid.
Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
CPV classifications
- 15500000 - Dairy products
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Snacks, Confectionary, Soft Drinks
Description
Snacks, Confectionary, Soft Drinks products
Lot value (estimated)
- £202,456 excluding VAT
- £238,793 including VAT
Options
The right to additional purchases while the contract is valid.
Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
CPV classifications
- 15980000 - Non-alcoholic beverages
- 15820000 - Rusks and biscuits; preserved pastry goods and cakes
- 15830000 - Sugar and related products
- 15840000 - Cocoa; chocolate and sugar confectionery
- 15890000 - Miscellaneous food products and dried goods
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Fruit & Vegetables
Lot 2. Dairy
Lot 3. Snacks, Confectionary, Soft Drinks
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 September 2025, 4:30pm
Tender submission deadline
11 September 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 November 2025
Award criteria
Lot 1. Fruit & Vegetables
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 55.00% |
| Delivery & Service | Quality | 15.00% |
| Social Value | Quality | 10.00% |
| Sampling | Quality | 10.00% |
| Product Range | Quality | 5.00% |
| Client Requirements | Quality | 5.00% |
Lot 2. Dairy
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65.00% |
| Delivery & Servce | Quality | 15.00% |
| Social Value | Quality | 10.00% |
| Product Range | Quality | 5.00% |
| Client Requirements | Quality | 5.00% |
Lot 3. Snacks, Confectionary, Soft Drinks
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65.00% |
| Delivery & Service | Quality | 15.00% |
| Social Value | Quality | 10.00% |
| Client Requirements | Quality | 5.00% |
| Product Range | Quality | 5.00% |
Other information
Payment terms
Via Avendra International e-Billing as detailed in the ITT
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608504
ITT and appendices 1-7 for UOY001
Contracting authority
University Of York (Pelican)
- Public Procurement Organisation Number: PRDQ-5539-WTHX
Heslington
as above
YO10 5DD
United Kingdom
Email: ludford-hayden@avendra.com
Region: UKE21 - York
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)