Scope
Description
The Council is seeking to appoint a single market operator to plan and deliver festive food, drink and retail stalls with a look and feel that is commensurate with a typical Christmas Market offering food, drink, and festive goods.
The successful operator will be responsible for the content, look and feel of its operation. This is from the start of set up, to the end of de-rig on its completion; including provision of all infrastructure and services at their own cost.
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 October 2025 to 30 May 2027
- Possible extension to 30 May 2029
- 3 years, 7 months, 28 days
Description of possible extension:
The initial term of the Contract will be for the period of two (2) years from commencement, but may be extended, by mutual agreement by two (2) increments of one (1) year to an expiry date no later than 30 May 2029.
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKG33 - Coventry
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 August 2025, 5:00pm
Tender submission deadline
11 September 2025, 1:00pm
Submission address and any special instructions
This procurement is being undertaken through the use of an electronic tendering web-based system called CSW-JETS, a joint system used by members of the Coventry, Solihull and Warwickshire Shared Service.
In order to participate in this procurement, you will need to be registered on the Council's e-tendering site at https://in-tendhost.co.uk/csw-jets. Tenderers only need to register once to receive tender notifications from 8 local authorities.
Use of the Council's e-Tendering system is free for Tenderers throughout the whole procurement process. Access to the submissions will only be made available to those employees of the Council and/or their authorised advisors in respect of this project.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 September 2025
Award criteria
Name | Type | Weighting |
---|---|---|
Price | Price | 60% |
Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Council House, Earl Street
Coventry
CV1 5RR
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government