Section one: Contracting authority/entity
one.1) Name and addresses
CPD - Construction Division
303 Airport Road West
BELFAST
BT3 9ED
construct.info@finance-ni.gov.uk
Telephone
+44 2890816555
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FEC 2996796 FE (Further Education) Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and minor works
Reference number
415042-2021
two.1.2) Main CPV code
- 45453100 - Refurbishment work
two.1.3) Type of contract
Works
two.2) Description
two.2.2) Additional CPV code(s)
- 45214300 - Construction work for college buildings
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Lot1 Belfast Metropolitan College, Lot 2 Northern Regional College, Lot 3 North West Regional College, Lot 4 South Easter Regional College, Lot 5 Southern Regional College, Lot 6 South West College,
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 152-373547
Section five. Award of contract/concession
Contract No
1
Title
Property Maintenance Belfast Metropolitan College (PM- BMC)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
6 July 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
IRWIN ME LTD
Craigavon
BT63 5WE
adam.robinson@irwinelectrical.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Graham Asset Management Ltd
Hillsborough
BT26 6HX
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Graham Asset Management Ltd
Hillsborough
BT26 6HX
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Irwin Me Ltd
Craigavon
BT63 5WE
adam.robinson@irwinelectrical.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
LM Services NI Ltd
Belfast
BT8 8EY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
HJ Martin
Belfast
BT3 9HA
Rachael.mcdonagh@hjmartin.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £817,357.20
Section six. Complementary information
six.3) Additional information
CPD in its capacity as a Central Purchasing Body, is administering this procurement on behalf of the Contracting Authority. The. Contracting Authority expressly reserves the right: . i. to award one, some, all or no Lots;. ii. not to award any contract/framework. agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and. iii. To make whatever changes it may see fit to the content and structure of the tendering competition. Andin no circumstances. will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure, work or effort undertaken prior. to the contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process. This project will be used to process the Government’s wider social, economic and environmental objectives. No business whatsoever. is guaranteed under any resulting contract or framework agreement, indeed there is no guarantee that any contract or framework. agreement will be put in place in relation to this notice... No compensation, etc, will be paid if a contract or framework agreement is. withdrawn for any reason. Economic Operators should take part in this process only on the basis that they fully understand and accept. this position
six.4) Procedures for review
six.4.1) Review body
Department of Finance, Construction Procurement Delivery CPD, Procurement Operations Branch
Belfast
construct.info@finance-ni.gov.uk
Telephone
+44 2890816555
Country
United Kingdom
Internet address
https://www.finance-ni.gov.uk/contact
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so)..
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45453100 - Refurbishment work
seven.1.2) Additional CPV code(s)
- 45214300 - Construction work for college buildings
- 45431000 - Tiling work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45351000 - Mechanical engineering installation works
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
seven.1.4) Description of the procurement:
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£34,112,290
seven.1.7) Name and address of the contractor/concessionaire
Irwin ME Ltd
Unit 4 Diviny Drive
Craigavon
BT63 5WE
adam.robinson@irwinelectrical.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Graham Asset Management Ltd
Hillsborough
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Graham Asset Management Ltd
Hillsborough
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Irwin ME Ltd
Unit 4 Diviny Drive
Craigavon
BT63 5WE
adam.robinson@irwinelectrical.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
LM Services NI Ltd
Belfast
BT88EY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
HJ Martin
Belfast
BT39HA
Rachael.mcdonagh@hjmartin.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts.
The current spend for Lot 1 is £4,883,564.17, the estimated modification value is £1,135,833 therefore the new estimated value for Lot 1 is £6,019,397.47.
The current spend for Lot 2 is £2,455,933.33, the estimated modification value is £362,083 therefore the new estimated value for Lot 2 is £2,818,016.63.
The current spend for Lot 3 is £2,315,930.00, the estimated modification value is £625,000 therefore the new estimated value for Lot 3 is £2,940,930.00.
The current spend for Lot 4 is £8,795,498.10, the estimated modification value is £1,208,333 therefore the new estimated value for Lot 4 is £10,003,831.40.
The current spend for Lot 5 is £5,131,975.83, the estimated modification value is £987,500 therefore the new estimated value for Lot 5 is £6,119,475.83.
The current spend for Lot 6 is £5,168,972.50, the estimated modification value is £1,041,666 therefore the new estimated value for Lot 6 is £6,210,639.20.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The modification is justified under Regulation 72(1)(e) of the Public Contracts Regulations 2015, as the changes are not substantial within the meaning of Regulation 72(8). The modification does not render the Framework[s] materially different in character, does not introduce new conditions that would have allowed for the admission of other candidates or attracted additional participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor. The modification is strictly limited to the value necessary to ensure continuity of essential services while a new procurement process is completed. The Colleges have a statutory obligation to maintain these services and cannot permit a gap in provision.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £28,751,873.93
Total contract value after the modifications
Value excluding VAT: £34,112,290