Scope
Description
Below is a top level description of the requirements
Highways Term Service contract overview;
Capital Investment works including
Council road safety, congestion alleviation and parking management capital schemes
Capital schemes funded from Transport for London (TfL) for Local Implementation Plan (LiP)
Externally funded on/off highways works
Council off- highways works such as HRA repairs, depot repair
Installation of new domestic & heavy vehicle crossovers
Street Lighting Term Service contract overview;
A.Capital Investment works including a column replacement programme and structural testing
B.Terms service works including routine maintenance, inspection, maintenance and testing of street lighting & traffic signs,
bollard & traffic sign cleaning; non-routine maintenance- street lighting & traffic signs inc emergency calls outs and ongoing
fault repairs, night scouting, 24hr emergency call out facility and fault report management
Total value (estimated)
- £146,793,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2033
- Possible extension to 31 March 2038
- 12 years
Main procurement category
Works
CPV classifications
- 31500000 - Lighting equipment and electric lamps
- 34144410 - Gully emptiers
- 34928500 - Street-lighting equipment
- 34928520 - Lampposts
- 34928530 - Street lamps
- 45233140 - Roadworks
- 45233141 - Road-maintenance works
- 45233142 - Road-repair works
- 45233150 - Traffic-calming works
- 45233161 - Footpath construction work
- 45233162 - Cycle path construction work
- 45233210 - Surface work for highways
- 45233220 - Surface work for roads
- 45233221 - Road-surface painting work
- 45233222 - Paving and asphalting works
- 45233223 - Carriageway resurfacing works
- 45233340 - Foundation work for footpaths
- 45316110 - Installation of road lighting equipment
- 50232100 - Street-lighting maintenance services
- 50232110 - Commissioning of public lighting installations
- 90640000 - Gully cleaning and emptying services
Contract locations
- UKI74 - Harrow and Hillingdon
Engagement
Engagement deadline
1 May 2025
The engagement was carried out before this notice was published.
Engagement process description
Following the extension of the Highways Term Service Contract and the Street Lighting Term Service Contract (see Voluntary Transparency Notices Ref: 2024/S 000-010973 and Ref:
2024/S 000-010976 respectively via PCR 2015) the London Borough of Hillingdon is seeking to procure Term Service Contracts to commence from April 2026.
A Prior Information Notice (PIN) was published on 2nd Sept 2024, seeking expressions of iinterest for future pre market engagement. ( Ref: 2024/S 000-027847) via PCR 2015
This PIN was to inform prospective bidders of LB Hillingdon's proposed project timeline,summary of requirements and to register their expression interest to participate in the pre-market engagement sessions via our tender portal at the time.
Those bidders who expressed interest to participate were sent a number of questions focusing on service delivery, contract term, carbon reduction and social value as outlined below.
Service Delivery - to continue with separate agreements or to combine into one contract.
Contract Term - optimum contract term and appropriate break clauses and when they should be permissible.
Carbon Reduction- best approach to align the Council's Strategic Climate Action Plan's commitment to be carbon neutral by 2023 with measurable reductions in each of the service's carbon footprint and discussion on measurable targets KPIs that could be used to track and report on performance.
Social Value -discussion on innovative approaches to social value creation within highways and street lighting contracts, consideration to introduce best practice, where there has been examples of successful social value initiatives implemented in similar projects and how these could be adapted for Hillingdon and discussion on measurable targets KPIs that could be used to track and report on performance.
As as result supplier pre market engagement sessions were completed in May 2025.
Following on from the supplier pre market engagment sessions, the decision was made to publish the Highways and Street Lighting Term Service Contracts as two separate tenders.
The estimated contract value noted in this Notice is the combined value(inc VAT) of both Highways and Street Lighting based on the initial contract term and possible extension options.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
London Borough of Hillingdon
- Public Procurement Organisation Number: PHZZ-4724-NYPH
Civic Centre
Uxbridge
UB8 1UW
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government