Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Mr Neil Woolard
TenderingHousingProperty@swindon.gov.uk
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Refurbishment and Repairs to Vacant Properties (Voids)
Reference number
DN753779
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract award is for the refurbishment, maintenance, repair and/ or improvements of voids housing stock for Swindon Borough Council. Works under the contract will range from minor repairs to major capital works requiring full property renovation.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £17,268,026.30
two.2) Description
two.2.1) Title
Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 09331000 - Solar panels
- 39141400 - Fitted kitchens
- 39700000 - Domestic appliances
- 44112500 - Roofing materials
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 71315300 - Building surveying services
- 71334000 - Mechanical and electrical engineering services
- 90722200 - Environmental decontamination services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Provision of the services described above to properties in north (excluding Stratton area) and west Swindon (SN5 postcode). Approximately 4,602 in-scope properties are located in the Lot 1 area, and the Council estimates that approximately 200 to 250 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 1 over four years is £9,249,458, based on estimated values of £1.7m to £2.4m per year.
The works may include and not be limited to:
• General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements,
• Bathroom or kitchen servicing,
• Bathroom or kitchen replacements,
• Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation,
• Plastering works,
• Groundworks,
• Thermal upgrades,
• UPVC/aluminium glazing and door repair or replacements as required,
• Carpentry work to include internal door and internal FD30 replacements,
• Roofing works, rainwater goods, fascias, soffits,
• Full or part re-decoration,
• Minor structural works, remedial repairs and making good,
• Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works,
• Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required,
• Surveying properties and providing recommendations of works required,
• Property clearance and garden clearance including disposal,
• Provision of environmental cleans, needle sweeps and pest control where required,
• Provision of specialist damp treatment work,
• Provision of welfare adaptations where necessary,
• Clearance and thorough clean of property before return of keys,
• refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council.
two.2.5) Award criteria
Quality criterion - Name: PROPOSED TEAM STRUCTURE / Weighting: 9
Quality criterion - Name: MOBILISATION / Weighting: 15
Quality criterion - Name: RESOURCING / Weighting: 15
Quality criterion - Name: CARRYING OUT WORKS AND ENSURING QUALITY OUTCOMES / Weighting: 12
Quality criterion - Name: DELIVERABILITY RISKS / Weighting: 3
Quality criterion - Name: APPROACH TO CONTRACT MANAGEMENT AND COLLABORATION / Weighting: 6
Quality criterion - Name: SOCIAL VALUE / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be three years, with an optional one year extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 09331000 - Solar panels
- 39141400 - Fitted kitchens
- 39700000 - Domestic appliances
- 44112500 - Roofing materials
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 71315300 - Building surveying services
- 71334000 - Mechanical and electrical engineering services
- 90722200 - Environmental decontamination services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Provision of the services described above to properties in south Swindon and the Stratton area.
Approximately 4,195 in-scope properties are located in the Lot 2 area, and the Council estimates that approximately 187 to 230 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 2 over four years is £8.537,961, based on estimated values of £1.6m to £2.2m per year.
The works may include and not be limited to:
• General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements,
• Bathroom or kitchen servicing,
• Bathroom or kitchen replacements,
• Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation,
• Plastering works,
• Groundworks,
• Thermal upgrades,
• UPVC/aluminium glazing and door repair or replacements as required,
• Carpentry work to include internal door and internal FD30 replacements,
• Roofing works, rainwater goods, fascias, soffits,
• Full or part re-decoration,
• Minor structural works, remedial repairs and making good,
• Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works,
• Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required,
• Surveying properties and providing recommendations of works required,
• Property clearance and garden clearance including disposal,
• Provision of environmental cleans, needle sweeps and pest control where required,
• Provision of specialist damp treatment work,
• Provision of welfare adaptations where necessary,
• Clearance and thorough clean of property before return of keys,
• refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council.
two.2.5) Award criteria
Quality criterion - Name: PROPOSED TEAM STRUCTURE / Weighting: 9
Quality criterion - Name: MOBILISATION / Weighting: 15
Quality criterion - Name: RESOURCING / Weighting: 15
Quality criterion - Name: CARRYING OUT WORKS AND ENSURING QUALITY OUTCOMES / Weighting: 12
Quality criterion - Name: DELIVERABILITY RISKS / Weighting: 3
Quality criterion - Name: APPROACH TO CONTRACT MANAGEMENT AND COLLABORATION / Weighting: 6
Quality criterion - Name: SOCIAL VALUE / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be three years, with an optional one year extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-038986
Section five. Award of contract
Contract No
DN753779-1
Lot No
1
Title
Refurbishment and Repairs to Vacant Properties (Voids)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 June 2025
five.2.2) Information about tenders
Number of tenders received: 22
Number of tenders received from SMEs: 18
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 22
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CARDO (WALES & WEST) LIMITED
Unit 1 & 2 Stuart Close Trade Park
CARDIFF
CF11 8QF
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,156,963.35
Section five. Award of contract
Contract No
DN753779-2
Lot No
2
Title
Refurbishment and Repairs to Vacant Properties (Voids)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 22
Number of tenders received from SMEs: 18
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 22
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
T GILMARTIN LIMITED
Gilmartins Building Houghton Hall Park, Houghton Regis
Dunstable
LU5 5YG
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,111,062.95
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom