Scope
Reference
IA3681
Description
Cannock Chase Council and Stafford Borough Council, as a shared service, are seeking to appoint a Contractor, via this procurement exercise, to deliver the repair and improvement (where required) of its existing CCTV system.
The range of services to be provided will cover all aspects of the CCTV system; including hardware, software, control room equipment, full camera portfolio and any other ancillary equipment which forms part of the whole system.
The proposed commencement date for the provision of the services is 1 November 2025, for a period of two years, with the option to extend for a further 1 year.
Commercial tool
Establishes a framework
Total value (estimated)
- £179,000 excluding VAT
- £210,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- Possible extension to 31 October 2028
- 3 years
Description of possible extension:
Option to extend this agreement by an additional year at the Council's discretion.
Main procurement category
Services
CPV classifications
- 32231000 - Closed-circuit television apparatus
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 50000000 - Repair and maintenance services
Contract locations
- UKG24 - Staffordshire CC
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Council is looking to appoint one (1) provider to this Framework. Price will be determined by the submission of a pricing schedule at the tender stage.
Full information regarding this tender process can be found at the Council's e-tendering platform, Proactis (https://supplierlive.proactisp2p.com/Account/Login#).
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Stafford Borough Council will also use this Framework.
Contracting authority location restrictions
- UKG24 - Staffordshire CC
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
11 September 2025, 12:00pm
Submission address and any special instructions
Providers should register their interest in this opportunity via the Council's e-tendering platform, Proactis (https://supplierlive.proactisp2p.com/Account/Login#).
Tenders may be submitted electronically
Yes
Award criteria
Tenders will be assessed on both quality and price, with a weighting of 30% and 70% respectively. Full information on the award criteria can be found on the Council's e-tendering platform, Proactis (https://supplierlive.proactisp2p.com/Account/Login#).
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Cannock Chase District Council
- Public Procurement Organisation Number: PNXX-8585-GQTH
Civic Centre, Beecroft Road
Cannock
WS11 1BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government