Scope
Reference
713407451
Description
The MOD Medals Office (MODMO) are responsible for the assessment of eligibility and award of Medals and Awards to serving military personnel, in some cases to their next of kin, to retired military personnel and in some cases to their families. The MODMO has a requirement for the provision of Medals, Stars, Clasps, Awards, Clasps, Badges and other Associated items including Ribbon. Items will be called-off as required by the MODMO, there is no guarantee of orders being placed. The requirement will be split into the following Lots, (the bracketed numbers are estimated annual volumes):
· Lot 1. WW1 & WW2 Medals; Gallantry Medals; Elizabeth Cross; Meritorious Service Medals; Mounting; Presentation Cases; and Special Engraving.
• Lot 2. Inter-war Operational Medals; Current Operational Medals; Commemorative Medals (may include those required by other Government Departments); and Ribbon.
• Lot 3. Post WW2 Closed Operational Medals; Long Service & Efficiency Medals; and Medal Boxes.
• Lot 4. The HM Armed Forces Veterans Badge and MOD reward and recognition badges and/or coins.
The Contractor will be required to undertake 3D scanning and produce stereolithography (.stl) files. The Contractor may be required to manufacture and supply any newly declared Medals, Awards, Clasps, Ribbons and other associated items (this may require the manufacture and supply of large volumes in short timescales). The Contractor may be required to assist the Authority in the design of any new items. The Contractor may be required to manufacture and supply Medals and Awards to other Government Departments.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice.
This requirement was previously published via Prior Information Notice 2024/S 000-038594 and a market engagement event took place on 16/01/2025
Commercial tool
Establishes a framework
Total value (estimated)
- £15,000,000 excluding VAT
- £18,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 May 2026 to 14 May 2028
- Possible extension to 14 May 2030
- 4 years
Description of possible extension:
There will be 2 Options to extend the contract Lots by 12 months (2+1+1) making a potential total duration of 4 years.
Options
The right to additional purchases while the contract is valid.
Each Lot will be for a specicific types of medals, awards or badges, if a new award is identified during the life of the contract it will be added to the Lot where other awards of that type are included.
Main procurement category
Goods
CPV classifications
- 18512200 - Medals
- 39561110 - Ribbon
Contract locations
- UK - United Kingdom
Lot 1. One
Description
Current Operational and Non-Operational Gallantry Awards (5), Meritorious Service Awards (22), Discontinued Operational and Non Operational Decorations Gallantry Awards (2), Memorial Medals (40), World War I Medals (60), World War II Medals (4700), Polar Medal (5), Current Gallantry and Meritorious Service Award Bars (2), World War I Clasps (1), World War II Clasps (310), Ribbon Emblems for Commendations (25), Medal Mounting services (140), and Deceased Medal Presentation Cases (50). Some of the above will be required as boxed sets.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Two
Description
Inter War Operational Medals (5), Post World War II Silver Operational Medals (800), Official Commemorative Medals (BAU 50 - if required up to 450,000 for a large scale Commemoration including other Government Departments), Current Operational Medals (5000), Post World War II Silver Operation Clasps (1500), Current Operational Clasps (500), Various 25m Ribbon Rolls (50). Some of the above will be required as boxed sets.
Lot value (estimated)
- £12,000,000 excluding VAT
- £14,400,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Three
Description
Post World War II Cupronickel Operational Medals (250), Current Meritorious and Long Service Medals (6500), Other Efficiency and Long Service Decorations and Medals (10), Post World War II Cupronickel Operational Clasps (25), Current Bars to Long Service Medals (4500), Other Clasps to Efficiency and Long Service Decorations and Medals (5), Ribbon Emblems (20), Medal Boxes (20000). Some of the above will be required as boxed sets.
Lot value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Four
Description
HM Armed Forces Veterans Badge and MOD reward and recognition badges and/or coins.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
4
Maximum percentage fee charged to suppliers
0%
Further information about fees
Not applicable.
Justification for framework term over 4 years
Not applicable
Framework operation description
Each Contract Lot will be awarded to one supplier, items will then be called-off on an as required basis, there are no minimum order quantities.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Other Government Departments and Devolved Government Offices may use the framework to call-off Commemoration Medals.
Participation
Legal and financial capacity conditions of participation
Lot 1. One
Lot 2. Two
Lot 3. Three
Lot 4. Four
As detailed in the Procurement Specific Questionnaire (previously PQQ).
Technical ability conditions of participation
Lot 1. One
Lot 2. Two
Lot 3. Three
Lot 4. Four
As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.
Particular suitability
Lot 1. One
Lot 2. Two
Lot 3. Three
Lot 4. Four
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 October 2025, 10:00am
Submission type
Requests to participate
Deadline for requests to participate
28 October 2025, 10:00am
Submission address and any special instructions
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163.
Responses to the Procurement Specific Questionnaire must be completed and submitted in the Defence Sourcing Portal (DSP) by 10:00 28 Aug 2025. Responses to any Invitation to Tender must also be completed and submitted in the Defence Sourcing Portal. Any clarification questions should also be submitted through the DSP.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 1. One
Lot 2. Two
Lot 3. Three
Lot 4. Four
1 to 20 suppliers per lot
Selection criteria:
per lot
Award decision date (estimated)
20 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 30 July 2027
Award criteria
| Name | Description | Type |
|---|---|---|
| Value for Money Index | The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up over 10% of the... |
Quality |
Weighting description
The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price).
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Procurement Specific Questionnaire (Previously PQQ) Submissions and Evaluation (each Lot will be assessed separately) - to be submitted by 10:00 Thu 28 Aug 2025
Stage 2 - Compliant Suppliers from Stage 1 will be Invited to Tender for the respective Lot(s). The tendering process for each Lot will be as follows:
1. ITT submission through DSP by 10:00 Tue 28 Oct 2025
2. Commercial Evaluation - Pass or Fail (not scored)
3. Technical Evaluation - Evaluation of Technical and Social Value Questions and the evaluation of technical samples to produce an overall technical score
4. Price Evaluation - the tendered prices of items will be multiplied by evaluation volumes and then added together to provide an overall price
5. The overall technical score will be divided by the overall price to produce a Value for Money Index score, the tender that achieves the highest score will be the successful tender.
Documents
Documents to be provided after the tender notice
All draft tender documents are available on the Defence Sourcing Portal at https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163.
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Imjin Barracks, Innsworth
Gloucester
GL3 1HW
United Kingdom
Contact name: Liz Harding
Email: DefComrcl-HOBP4Team@mod.gov.uk
Website: https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163
Region: UKK13 - Gloucestershire
Organisation type: Public authority - central government