Scope
Reference
RYKP/REF 737
Description
Rykneld Homes, in collaboration with North East Derbyshire District Council, is committed to delivering high-quality, energy-efficient housing that meets the evolving needs of our tenants while supporting the district's long-term sustainability objectives.
This specification invites suitably qualified contractors to participate in the delivery of central heating upgrades across our housing stock, with a particular emphasis on enhancing energy performance to achieve an Energy Performance Certificate (EPC) rating of Band C or higher.
This initiative is aligned with the Council's Strategic Asset Management Plan, which prioritises environmental stewardship, energy efficiency, and the reduction of carbon emissions across all housing assets. Rykneld Homes plays a pivotal role in this strategy, with a proven track record of improving hard-to-heat homes and supporting residents in managing fuel costs, thereby enhancing comfort and wellbeing.
The appointed contractor will contribute to our fabric-first approach, ensuring that heating systems are effectively integrated with broader energy-saving measures. Solutions may include technologies such as air source heat pumps, high-efficiency gas boilers, and smart heating controls, all of which support our shared ambition to reduce emissions and improve thermal comfort.
We are seeking tender submissions from experienced providers capable of delivering innovative and cost-effective heating solutions that meet our technical specifications and reinforce our commitment to a greener, healthier, and more resilient housing portfolio.
This procurement process will be conducted in accordance with the Procurement Act 2023 and its associated regulations. All suppliers will be treated fairly and transparently, with procurement activities published via the central digital platform.
The process will reflect the Act's core principles, including:
- Value for Money - considering whole-life costs and long-term benefits.
- Public Benefit - delivering social, economic, and environmental value.
- Integrity - ensuring ethical conduct and conflict-of-interest management.
- Fair Treatment of Suppliers - promoting equal opportunity and non-discrimination.
- Transparency - providing clear and accessible procurement information.
Works will be commissioned on a call-off basis, and no guarantee can be provided regarding the volume of work at the time of tendering.
The contract will be awarded for an initial period of three years, with the potential for two additional one-year extensions.
The successful contractor will be required to operate across the entire geographical area served by Rykneld Homes and will work in partnership with Rykneld Homes' in-house Direct Labour Force to ensure sufficient capacity and flexibility to mobilise quickly following the allocation of work packages.
Please note that fluctuations in demand may occur due to the variable nature of tenancies.
Total value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 October 2025 to 29 October 2028
- Possible extension to 29 October 2030
- 5 years
Description of possible extension:
2 x 12 month extensions
Main procurement category
Works
CPV classifications
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 42131400 - Sanitary taps, cocks
- 45330000 - Plumbing and sanitary works
Contract locations
- UKF - East Midlands (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 September 2025, 12:00pm
Tender submission deadline
9 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
RYKNELD HOMES LIMITED
- Companies House: 05864912
- Public Procurement Organisation Number: PJRG-3186-XHTJ
2013 Mill Lane
Chesterfield
S42 6NG
United Kingdom
Region: UKF12 - East Derbyshire
Organisation type: Public authority - sub-central government