Scope
Reference
CON004484
Description
Gedling Borough Council is seeking tenders from suitable suppliers for the provision of temporary accommodation to fulfil its statutory duties under the Housing Act 1996 Part, VII as amended by the Homelessness Reduction Act 2017. This relates specifically to those clients that are homeless and threatened with homelessness. This is an invitation to tender.
This procurement is split into two lots:
Lot 1: Hotel, guesthouse, inn or lodgings accommodation
Lot 2: Nightly paid self-contained accommodation
In addition to the accommodation itself, the Council requires a clear approach and agreement to the following:
• Compliance with booking arrangements
• Agreement with time frames for accommodating residents
• Set procedure for situations where occupation of a room is not taken up in good time
• Where rooms are damaged, an agreed re-imbursement process and procedure
• Compliance with minimum room requirements in terms of their contents
• Agreed pricing structure
The accommodation being sort by the Council will be used to support those vulnerable clients that are homeless or at risk of becoming homeless. We are looking primarily for robust accommodation that caters for regular changes in residents, as this includes activities such as the moving of furniture and white goods.
Bidders are expected to be able to deliver everything detailed within the document 'Schedule 1 - Service Specification', attached to this tender.
Please note, that the Lot figures included in this notice are an estimate only. It is the intention of the Council to reduce and eventually end the use of hotel, bed and breakfast inn and lodgings accommodation for homeless people, therefore we expect a diminishing number of units will be required in future years.
The Council will award the three (3) highest scoring Bidders that meet the minimum threshold for each Lot.
Where there is more than one successful supplier awarded to the Lot(s), there will be no guarantee of work or volume of work.
Unfortunately, due to the timescales of this procurement exercise it was not possible to carry out any Preliminary Market Engagement.
Total value (estimated)
- £1,062,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 1 February 2028
- Possible extension to 1 February 2030
- 4 years
Description of possible extension:
The contract will be extended at the Council's discretion and subject to satisfactory performance of the contract
Main procurement category
Services
CPV classifications
- 55100000 - Hotel services
- 55250000 - Letting services of short-stay furnished accommodation
- 55270000 - Services provided by bed and breakfast establishments
- 70100000 - Real estate services with own property
- 70200000 - Renting or leasing services of own property
- 70333000 - Housing services
- 85311000 - Social work services with accommodation
- 98341000 - Accommodation services
Contract locations
- UKF15 - North Nottinghamshire
Lot 1. Hotel, guesthouse, inn or lodgings accommodation
Description
Gedling Borough Council have been reliant on Bed & Breakfast (B&B) and self-contained nightly paid accommodation to help deliver our statutory duty to homeless people who present themselves and who the Council have a legal duty to provide emergency and temporary accommodation. This includes people who:
a) have received a statutory housing assessment from the Council.
are homeless, eligible for assistance and thought to be in priority need.
b) are unable to arrange alternative accommodation options for themselves on a temporary basis.
or
c) have been assessed as requiring it by any other Qualifying Officer of the Council
The Council use B&B and self-contained nightly paid accommodation establishments inside and outside of the Borough depending on the need of the client we are supporting and the availability of the required accommodation needed.
All rooms need to be available on the day of request.
Lot value (estimated)
- £318,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Nightly paid self-contained accommodation
Description
The Council is seeking to procure nightly paid self-contained accommodation to help deliver our statutory duty to homeless people who present themselves and who the Council have a legal duty to provide emergency and temporary accommodation.
The type of accommodation required includes houses, flats, and self-contained rooms in shared accommodation so long as they comply with any HMO licensing rules.
All self-contained accommodation needs to be available on the day of request.
Lot value (estimated)
- £744,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Hotel, guesthouse, inn or lodgings accommodation
Lot 2. Nightly paid self-contained accommodation
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 August 2025, 12:00pm
Tender submission deadline
5 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Documents
Technical specifications to be met
https://in-tendhost.co.uk/gedling/aspx/Tenders/Current
This tender is being run using the online tendering portal Gedling In-Tend ("the Portal").
Tender documents are available free of charge from the above link.
All communication regarding the tender must be conducted through the correspondence facility within the Portal.
Contracting authority
Gedling Borough Council
- Public Procurement Organisation Number: PMPJ-4745-GRLM
Civic Centre Arnot Hill Park
Arnold Nottinghamshire
NG5 6LU
United Kingdom
Email: procurement@gedling.gov.uk
Website: https://www.gedling.gov.uk/
Region: UKF16 - South Nottinghamshire
Organisation type: Public authority - sub-central government