Scope
Reference
UOG/25/757/FAC
Description
The University of Gloucestershire (UoG) requires an experienced, reputable and accredited supplier to provide servicing and reactive maintenance for the organisation's Fire Alarm detection systems, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment. Please be aware that all of the fire alarm systems are remotely monitored, the maintenance of these remote monitoring systems are covered by a separate maintenance agreement, therefore only the physical link between the fire alarm systems and the remote monitoring systems are deemed to be included in this maintenance agreement.
Contract 1. 757 - Fire Alarms, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment
Supplier
Contract value
- £625,000 excluding VAT
- £750,000 including VAT
Above the relevant threshold
Date signed
7 August 2025
Contract dates
- 7 August 2025 to 31 July 2028
- Possible extension to 31 July 2030
- 4 years, 11 months, 25 days
Description of possible extension:
option to extend for a further 2 years subject to agreement.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Addition of City Campus service provision as this will only be known after the initial contract was agreed
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Justification for not setting key performance indicators
KPIs still being finalised by contract manager
Submission
Submission type
Tenders
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Supplier
A&E FIRE AND SECURITY LTD
- Companies House: 01398439
- Public Procurement Organisation Number: PLJW-2165-VXQM
Unit 4 Bamfurlong Industrial Estate
Cheltenham
GL51 6SX
United Kingdom
Email: helpdesk@ae-fire.co.uk
Website: http://www.ae-fire.co.uk
Region: UKK13 - Gloucestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. 757 - Fire Alarms, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment
Contracting authority
UNIVERSITY OF GLOUCESTERSHIRE
- Companies House: 06023243
- Public Procurement Organisation Number: PWHB-9675-HMNL
Fullwood House, Park campus, The Park
Cheltenham
GL50 2RH
United Kingdom
Email: procurement@glos.ac.uk
Website: http://www.glos.ac.uk
Region: UKK13 - Gloucestershire
Organisation type: Public authority - sub-central government