Scope
Reference
Proc 25-72
Description
Wrexham County Borough Council (WCBC) has provisionally awarded a sole Contractor to carry out the servicing and maintenance of renewable energy, heating and hot water systems, including the installation and replacement of equipment as and when necessary. The contract period will be for an initial two years with the option to extend for a further two periods of two years (2+2+2). The Contracted Work will be let under a JCT Measured Term Contract (MTC).
The scope of work in this contract contains the servicing of air source heat pumps, solar thermal hot water systems, unvented hot water systems, and Electric Hyco Water Heaters, including all associated pipe work, fittings and building works. The successful Contractor will be required to provide a 24-hour emergency call out service, 365 days a year.
The Contractor will also respond to any call outs in relation to a failure of the heating or hot water systems. This is also to include any associated pipework or fittings.
The contracted work will be undertaken at a variety of locations including residential housing/dwellings, "void" dwellings and Sheltered Housing Units. The successful Contractor will be expected to travel across the County Borough.
Contract 1. Service and Maintenance of Renewable Energy, Heating and Hot Water Systems
Supplier
Contract value
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Award decision date
8 August 2025
Date assessment summaries were sent to tenderers
8 August 2025
Standstill period
- End: 19 August 2025
- 8 working days
Earliest date the contract will be signed
29 August 2025
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2031
- 6 years
Description of possible extension:
Option to extend for two additional periods of 2 years (2 + 2)
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Throughout the duration of this Contract it may be possible that the quantities involved increase and that additional sites / locations are added.
The Council is committed to reducing its carbon emissions and the renewable energy solutions covered within this contract are one way in which the Council is reducing its emissions. As a result of this, the quantities involved within this contract may increase over the coming years if the Council seeks to utilise more renewable energy, heating and hot water systems to support carbon reduction/net zero targets, although the Council cannot guarantee that there will be any sort of increase at the time of tender.
It may also be possible that the Council receives additional funding, or an increase in budget, that will allow for an increase in service provision / units / or equivalent supplied through this Contract.
Where additional funding / budget becomes available, regardless of its source, the Council may request the successful Contractor to increase or enhance the service being provided. Examples include:
- An increase in the number of renewable energy, heating and / or hot water systems to be serviced, maintained, and / or installed through this Contract.
- Additional staffing resources, equipment or systems where relevant.
Please note that the Council cannot guarantee that there will be any increase or that any of the detail contained within this section will come to fruition.
CPV classifications
- 50720000 - Repair and maintenance services of central heating
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45232141 - Heating works
Contract locations
- UKL23 - Flintshire and Wrexham
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
LIBERTY GAS GROUP LIMITED
- Public Procurement Organisation Number: PHPJ-7251-YBPM
Wates House
Leatherhead
KT22 7SW
United Kingdom
Email: tenders@liberty-group.co.uk
Region: UKJ26 - East Surrey
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Service and Maintenance of Renewable Energy, Heating and Hot Water Systems
Contracting authority
Wrexham County Borough Council
- Public Procurement Organisation Number: PJHN-6516-JQNZ
Commissioning Procurement and Contract Management Unit
Wrexham
LL11 1AR
United Kingdom
Email: procurement@wrexham.gov.uk
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales