Scope
Reference
CAV-DIR-(25-26) 53
Description
This programme formalises the continued delivery of the National Exercise Referral Scheme (NERS) in partnership with Cardiff Council and the Vale of Glamorgan Council, enhanced locally through the Move More Programme to support the 2025-2026 period. Cardiff Council and Vale of Glamorgan Council will work collaboratively to improve uptake, retention, and long-term engagement in physical activity for individuals referred into the scheme. The goal is to better support participants, particularly those in areas of greatest need, by making the service more responsive, informed, and connected to wider community provision.
Contract 1. Local Enhancement of National Exercise Referral Scheme
Supplier
Contract value
- £125,000 excluding VAT
- £150,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 September 2025
Contract dates (estimated)
- 29 September 2025 to 31 March 2026
- 6 months, 3 days
Main procurement category
Services
CPV classifications
- 85322000 - Community action programme
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Contract 2. Local Enhancement of National Exercise Referral Scheme
Supplier
Contract value
- £63,600 excluding VAT
- £76,319.99 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 September 2025
Contract dates (estimated)
- 29 September 2025 to 31 March 2026
- 6 months, 3 days
Main procurement category
Services
CPV classifications
- 85322000 - Community action programme
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Other information
Description of risks to contract performance
Key uncertainties include the continuity of future funding, the long-term effectiveness of behavioural interventions, and evolving external pressures such as changes in policy or community dynamics. Additionally, unexpected disruptions like sudden public health crises or unforeseen shifts in local circumstances may create challenges that the current program design does not fully anticipate. These factors could impact the programme's ability to meet its objectives within the agreed timelines and resources, potentially requiring adjustments to ensure ongoing effectiveness and compliance with contract terms.
In response, the programme is actively addressing known risks related to low physical activity levels, established access barriers, and existing funding structures, which are well-documented within the tender. To mitigate both known and unknown risks, the NERS Programme commits to embedding adaptive planning processes, strengthening communication and coordination among partner organizations, and conducting regular reviews of delivery insights. This proactive approach allows early identification of emerging risks and opportunities, providing a justified basis for contract modifications if necessary to safeguard the satisfactory performance and long-term success of the programme.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
This requirement is not subject to competitive tender due to the exempted contracts section paragraph 3 where (a) (b) and (c) apply (Procurement act 2023).
Suppliers
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall, Atlantic Wharf
Cardiff
CF10 4WU
United Kingdom
Telephone: 029 2087 2087
Email: finance@cardiff.gov.uk
Website: https://www.cardiff.gov.uk/ENG/Home/Contact-us/General-enquiries/Pages/default.aspx
Region: UKL22 - Cardiff and Vale of Glamorgan
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Local Enhancement of National Exercise Referral Scheme
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices, Holton Road
Barry
CF63 4RU
United Kingdom
Telephone: 01446 700111
Region: UKL22 - Cardiff and Vale of Glamorgan
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 2. Local Enhancement of National Exercise Referral Scheme
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: EVANGELINE THORPE
Telephone: +442921500823
Email: evangeline.thorpe@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales