Scope
Reference
DN785878
Description
Herefordshire Council is inviting tenders for the provision of a housing-related support service for children in care and care leavers aged 16 to 25 residing in Herefordshire. The service will assist vulnerable young people transitioning from care into supported arrangements, offering tailored support, guidance, and access to specialist services based on individual needs.
The successful provider will be required to supply accommodation for a minimum of 16 young people in a combination of one- and two-bedroom self-contained units. This must include at least two one-bedroom units designated for emergency accommodation.
Prospective suppliers must demonstrate the ability to provide sufficient properties within Herefordshire to meet the Council's requirements. Alternatively, they must provide evidence of a formal agreement in principle with property owners to utilise suitable accommodation for service delivery.
Contract Duration: 1 March 2026 to 20 February 2029, with an option to extend for up to an additional 48 months.
Maximum Contract Value: £423,480 per annum, totalling £2,964,360 over a potential seven-year term (including extensions). This amount does not include potential income from Housing Benefit or those payments made by the Council pursuant to the Contract (from the Children's Social Care funding) to cover accommodation costs for eligible Accommodation paid for service users.
Estimated annual income from accommodation charges for eligible Accommodation paid for service users is approximately £138,000, with up to a further £118,000 (circa) potentially being receivable for non-Accommodation paid for service users via Housing Benefit payments.
IMPORTANT NOTE: These figures are indicative only and DO NOT constitute guaranteed income. Housing Benefit decisions are made independently by the Revenue and Benefits team and are outside the scope of this contract. Additionally, the age profile of those accommodated is subject to fluctuations based on demand.
This procurement will follow the Open Procedure under the Procurement Act 2023 and is subject to the Light Touch Regime (Section 9), allowing for procedural flexibilities.
Total value (estimated)
- £4,756,360 excluding VAT
- £5,707,632 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2033
- 7 years
Description of possible extension:
The Council reserves the option to extend the contract for a period of up to further 48 months (subject to demand, further internal governance approvals, funding and supplier's satisfactory performance).
Main procurement category
Services
CPV classifications
- 85300000 - Social work and related services
Contract locations
- UKG11 - Herefordshire, County of
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
11 September 2025, 12:00pm
Submission address and any special instructions
Herefordshire Council has published this contract opportunity on the 'Supplying the Southwest Portal', project reference DN785878. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: https://www.supplyingthesouthwest.org.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 58% |
| Price | Price | 30% |
| Social Value | Quality | 12% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Herefordshire Council
- Public Procurement Organisation Number: PDTG-2978-LHCN
Herefordshire Council, Plough Lane
Hereford
HR4 0LE
United Kingdom
Contact name: Ms Aksana Hironak
Region: UKG11 - Herefordshire, County of
Organisation type: Public authority - sub-central government