Scope
Reference
DN785457
Description
The works required under this Contract, will include but are not limited to:
Further investigation such as Asbestos Refurbishment and Demolition surveys relevant to the areas of work, and CCTV drainage surveys of all above and below ground foul, surface water and rainwater drainage installations.
Extensive concrete repairs to all exposed concrete.
Encapsulating flat entrance door thresholds and creation of drainage channels.
Waterproofing window cills.
Replacement of all flashings associated with the walkways, balconies and staircases to provide a minimum 150mm upstand, including introduction of flashing where this is missing but needed.
Protective anti-slip coverings to staircases and bridges.
Cyclical redecorations, repairs and washdown programme, including decoration of all previously painted surfaces and associated repairs.
Removal of polystyrene tiles and reinstatement with a suitably fire rated alternative to porch ceilings, walkways and balconies.
Replace cracked/damaged Georgian wired glazing panels to walkways and balconies.
Lift and relay uneven paving slabs.
Thoroughly overhaul all windows and doors.
Installation/replacement of mechanical extract fans to kitchens and bathrooms.
Clearing and repairing all rainwater drainage goods.
Damp and mould remedial works to specific flats.
Further works may become apparent as the contract progresses, and as such additional works may be instructed.
Total value (estimated)
- £7,500,000 excluding VAT
- £9,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- 2 years
Main procurement category
Works
CPV classifications
- 44221000 - Windows, doors and related items
- 45000000 - Construction work
Contract locations
- UKI63 - Merton, Kingston upon Thames and Sutton
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 August 2025, 12:00pm
Tender submission deadline
2 September 2025, 12:00pm
Submission address and any special instructions
The Response to the Invitation to Tender (ITT - Open Procedure) must be completed and submitted electronically via the e-tendering portal (https://www.londontenders.org/) by the Deadline (12 noon, 2 September 2025).
Please ensure you answer and upload documents/data in the designated area and required format. The Authority cannot be held responsible for not viewing documents/data that are not uploaded in the correct area and format.
All Tender documents comprising the Tender must be completed in plain English.
Quoted prices must be held for a period of 90 days following the tender Deadline.
Quotations shall not be considered that are either received after the time stated for submission and/or not compliant with the Authority's instructions
Quotations must be treated as private and confidential and organisations must not disclose the fact that they have been invited to quote.
The Tender must be clear, concise and complete. The Authority reserves the right to mark a Tenderer down or exclude them from the procurement if its Tender contains any ambiguities, caveats or lacks clarity. Tenderers should submit only such information as is necessary to respond effectively to this (ITT - Open Procedure). Tenders will be evaluated on the basis of information submitted by the Deadline.
Organisations wishing to submit Tenders should carefully read the whole of the annexed conditions of contract and no Tender will be considered which in any way attaches modifications to these conditions and/or to the quotation documentation.
If changes subsequently occur in relation to the statements set out in the Tender, the relevant Tenderer must promptly notify the Authority of them. The Authority reserves the right to disqualify any Tenderer that fails to duly notify the Authority. Tenderers are also reminded of the eligibility requirements that apply to the procurement process at all times. Any change in the eligibility of a Tenderer must be notified immediately to the Authority in writing and may result in that Tenderer being disqualified from any further participation in the procurement process.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality 60% Resident Communication 30% (18 out of 60%) Programme Management 15% (9 out of the overall 60%) Supply Chain Management 15% (9 out of the overall 60%) Quality of Delivery 30% (18 out of the... |
Quality | 60% |
| Price | Price 40% |
Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.londontenders.org/
The documents are available from the london Tenders Portal https://www.londontenders.org/ Reference DN785457
Contracting authority
London Borough of Sutton
- Public Procurement Organisation Number: PJMC-1445-VCVG
Civic Offices, St Nicholas Way
Sutton
SM1 1EA
United Kingdom
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government