Scope
Reference
Proc-24-239
Description
TRAFFIC REGULATION ORDER (TRO) MANAGEMENT SOFTWARE
BACKGROUND
Wrexham Country Borough Council (WCBC) are looking to engage with the market with the potential of procuring a Traffic Regulation Order Management System in order to support the creation and updating of digital Traffic Regulation Orders (permanent, temporary and experimental Orders), Off Street Parking Places Orders and Moving Traffic Orders. WCBC's existing system is an on premise solution with limited scope for expansion in line with current operational needs.
REQUIREMENTS
The following list is not exhaustive and should be used as a guide to the technical requirements WCBC would be looking for in any TRO system:
• Have the ability to draft, edit and manage Traffic Regulation Orders including permanent, temporary and experimental Orders, Off Street Parking Places Orders, and Moving Traffic Orders.
• Be able to record non-TRO assets such as pedestrian crossings, bus stop clearways, and box junctions.
• Be able to record the location of network assets such as EV charging points and pay and display machines.
• Utilise a standardised approach for developing consultation plans during TRO design and proposal stages with appropriate amendment history and version control.
• Use standardised and appropriate formats for issued documents in line with current Department of Transport standards and practice and the Road Traffic Act. Any solution should be reasonably adaptable for future legislative requirements (such as Automated Vehicles Bill)
• Offer a simple, cost effective and intuitive to use solution with the user base at the forefront of its design.
• Offer a solution that would be delivered on a hosted platform or SaaS
• Access to a system that is configurable and permissions managed appropriately by designated system administration. The system must support the managing of user permissions and be able limit certain functionality to nominated user / system admin.
• The solution should have the ability to keep its mapping geodatabases up to date or be easily updateable.
• The supplier should outline any ability for their solution to integrate with any other applications or asset management services
It would also be advantageous due to the required knowledge, internal resourcing and time constraints on Road Network Officers, if suppliers of any application could outline any TRO design and proposal support packages (tiered or fully managed) offered as part or in addition to the application offer.
SUBMISSION AND TIMESCALES
Please e-mail an overview of your solution to Clare Roberts, Category Manager at Clare.Roberts@wrexham.gov.uk by midday on 1st September 2025. Please ensure you only submit information that is relevant to the detailed outlined above. Please include the reference 'Proc 24-239' in the subject heading of your e-mail response.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- 2 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKL23 - Flintshire and Wrexham
Engagement
Engagement deadline
1 September 2025
Engagement process description
Pre Market Engagement
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
22 September 2025
Contracting authority
Wrexham County Borough Council
- Public Procurement Organisation Number: PJHN-6516-JQNZ
Commissioning Procurement and Contract Management Unit
Wrexham
LL11 1AR
United Kingdom
Telephone: +44 1978292807
Email: procurement@wrexham.gov.uk
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales