Scope
Reference
002604
Description
Digital preservation repositories are essential for effective custodianship, management, and preservation of modern digital library collections. The purpose of this procurement is to deliver a newly sustainable digital collections preservation repository that will re-establish our strategic capability to support very large-scale acquisition, management, and long-term preservation of an exceptionally diverse and ever-growing digital collection.
The contract shall be awarded in its entirety and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=962751238
Total value (estimated)
- £1,600,000 excluding VAT
- £1,920,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 24 October 2030
- Possible extension to 24 October 2035
- 9 years, 10 months, 24 days
Description of possible extension:
Possibility of extension for up to an additional five years (maximum of ten years total)
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 September 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
12 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Price | 30% |
Price |
| Quality | 70% |
Quality |
Weighting description
Technical merit score will be weighted and will form 70% of the final score
Commercial criteria will form 30% of the final score.
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Library will invite tenders and then have an optional negotiation period if required as set out in the ITT documents
Contracting authority
British Library
- Public Procurement Organisation Number: PCXZ-9362-XQJM
British Library, 96 Euston Road
London
NW1 2DB
United Kingdom
Telephone: +44 1937546146
Email: nikki.drydale@bl.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - central government