Scope
Description
Cardiff University is seeking a highly professional, efficient, high quality hazardous waste (Chemical and Clinical) disposal contractor(s), dedicated to providing an expert technical service which is conducted in an environmentally sustainable manner, which complies with all current and future legislation and aims to achieve the best 'overall environmental outcome'. The contractor(s) will be a leader in hazardous waste management and be committed to excellence in professional delivery through membership of CIWM and accredited to a scheme such as Safe Contractor (or equivalent). The contract is for the provision of a Clinical waste and Chemical waste (including laboratory glass waste) disposal service for the University.
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 90523000 - Toxic waste disposal services except radioactive waste and contaminated soil
- 90524000 - Medical waste services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Chemical
Description
Hazardous Waste Disposal for Chemical Waste
Lot value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Contract dates (estimated)
- 27 October 2025 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years, 5 months, 6 days
Description of possible extension:
2 extensions of 12 month increments are possible and at the discretion of the University
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Clinical
Description
Hazardous Waste Disposal Services for Clinical Waste
Lot value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
Two 12 month extensions can be activated by the University
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Submission
Submission type
Tenders
Tender submission deadline
3 September 2025, 12:00pm
Submission address and any special instructions
PLEASE ACCESS TENDER DOCUMENTS AND SUBMIT BIDS VIA THE BELOW LINK. THIS NOTICE WILL NOT BE MONITORED
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
6 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50.00% |
| Pricing | Price | 30.00% |
| Responsible Procurement | Quality | 10.00% |
| Presentation | Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
With the new regulations, we are utilising the CompFlex Tender method to integrate a two stage tender. The first stage will encourage bids from all provided mandatory pass fail questions are passed. The top 3 scoring bidders in both lots will be invited to perform presentations. These will be scored, added to the initial scores gained in the bid submission section. The highest overall score of the remaining 3 will win the lot. This applies across both lots.
Justification for not publishing a preliminary market engagement notice
This is a the second iteration of this tender. The previous tender was unsuccessful and so is being reissued, under these new regulations. The previous tender and information received serves as an alternative to a formal preliminary market engagement event of any type.
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Email: Procurement@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales