Scope
Reference
TC01403
Description
The Felixstowe Dock and Railway Company requires the supply of waste management services including but not limited to:
• Provision and servicing of waste and recycling receptacles;
• Disinfecting food waste receptacles;
• Mechanical and hand sweeping throughout the Port;
• Litter clearance throughout the Port;
• Ground maintenance works including grass and hedge cutting, strimming and weed control/clearance throughout the Port;
• Emergency response in the event of flood or adverse weather event;
• Snow clearance and gritting of service roads, car-parks, cycle routes and pavements;
• Draining and de-silting of oil interceptors and septic tanks; and
• Associated waste management services as and when requested by the Purchaser.
The supplier will need to provide a full range of vehicles including but not limited to: refuse collection vehicle, skip carrier, roro vehicle, vacuum suction tanker, mechanical sweeper with snow plough attachment, transit van with tail lift, tools, fixed and mobile equipment ride on grass cutters as required for the services.
The Transfer of Undertakings (Protection of Employment) Regulations ('TUPE') may apply.
Total value (estimated)
- £2,575,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
The Purchaser has the right to extend the contract in event:
- a tendered process has been delayed or has not resulted in a successful preferred supplier;
-an event that requires, or is beneficial that, the incumbent contractor continues with the provision of the services.
For clarity this right is reserved for the Purchaser, not the Contractor.
Options
The right to additional purchases while the contract is valid.
Additional services to those listed in the specification and which are unforeseen currently may be required during the term of the agreement.
Main procurement category
Services
CPV classifications
- 34928480 - Waste and rubbish containers and bins
- 90500000 - Refuse and waste related services
Contract locations
- UKH14 - Suffolk
Participation
Legal and financial capacity conditions of participation
Suppliers must be registered entities.
As described, a financial assessment will be undertaken to ascertain the suppliers financial standing.
Submission
Submission type
Requests to participate
Deadline for requests to participate
3 September 2025, 1:00pm
Submission address and any special instructions
The Purchaser uses an e-tender platform. The supplier registration link is below:
https://procontract.due-north.com/SupplierRegistration/Register
Suppliers who are already registered on the Proactis e-tender platform can search for this tender opportunity under 'Hutchison Ports UK'.
Suppliers who are not registered will need to register then search for the opportunity. Search 'Proactis Supplier Registration' or use the link above.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 7 August 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Charges | Cost | 50% |
| Site visit/quality of submission - understanding requirements | Quality | 30% |
| Sustainability/Environment | Quality | 10% |
| Deviations | Cost | 10% |
Other information
Payment terms
The payment terms are provided within the Tender Document.
Description of risks to contract performance
A security event
Requirements change due to reduction/increase in services required.
Change of legislation and/or environmental law.
Parties cannot agree charges in respect of future years.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Interested suppliers are to express their interest in this opportunity via The Felixstowe Dock and Railway Company's (the 'Purchasers') e-tender portal - Proactis. Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so.
The Tender document containing specification; submission requirements and award criteria together with the Form of Contract are available on the Purchaser's e-tender portal. NOTE: The tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing.
Suppliers who express an interest will be required to complete and pass conditions of participation which include pass/fail and scored questions. This must be completed and submitted by the deadline for requests to participate (03/09/2025 13:00 hrs).
The Purchaser will undertake a financial assessment of the suppliers financial standing undertaken by the Purchasers Finance Department on an obtained finance report. Suppliers must pass this financial assessment as well as the conditions of participation.
Suppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender.
Those suppliers who are invited to tender will be required to undertake a site visit to the Port of Felixstowe prior to submitting their tendered bid.
Tender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting.
A preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised if required and time allowed for the Purchaser's Group approval to the contract terms.
Contracting authority
THE FELIXSTOWE DOCK AND RAILWAY COMPANY
- Companies House: ZC000205
- Public Procurement Organisation Number: PRVX-4252-DPQD
Tomline House
Felixstowe
IP11 3SY
United Kingdom
Contact name: Jo Versey
Email: tenders@fdrc.co.uk
Region: UKH14 - Suffolk
Organisation type: Private utility