Scope
Reference
1
Description
Preliminary Market Engagement
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of overnight respite for children.
Project Description
Swindon Borough Council (SBC) are seeking providers who are willing to provide accommodation and deliver an overnight respite service in Swindon. This service will provide overnight respite for children 5 through to 18 with disability and complex needs. The term of the contract has yet to be identified, but could potentially be for 5 years plus 2 + 2.
The proposal is that the initial contract term will be for 60 months with an option to extend for a further 108 months (x2 periods of 24 months) for a potential total contract term of 9 years.
Estimated contract spend is £851,500 across the initial 5-year contract term and
£1,532,700 across the potential total 9-year contract term.
Total value (estimated)
- £851,500 excluding VAT
- £1,021,800 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2030
- Possible extension to 31 December 2034
- 9 years
Main procurement category
Services
CPV classifications
- 85300000 - Social work and related services
Contract locations
- UKK14 - Swindon
Engagement
Engagement deadline
27 August 2025
Engagement process description
Preliminary Market Engagement
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of overnight respite for children.
Project Description
Swindon Borough Council (SBC) are seeking providers who are willing to provide accommodation and deliver an overnight respite service in Swindon. This service will provide overnight respite for children 5 through to 18 with disability and complex needs. The term of the contract has yet to be identified, but could potentially be for 5 years plus 2 + 2.
The proposal is that the initial contract term will be for 60 months with an option to extend for a further 108 months (x2 periods of 12 months) for a potential total contract term of 9 years.
Estimated contract spend is £851,500 across the initial 5-year contract term and
£1,532,700 across the potential total 9-year contract term.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME document. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com.
clarifications to be submitted in writing via Messaging in ProContract tender portal by 9:00am UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal.
Responses are required to be submitted no later than 27.08.25 UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN785664
Please complete the PME questionnaire attachment as advised on the portal.
Procedure
Special regime
Light touch
Contracting authority
Swindon Borough Council
- Public Procurement Organisation Number: PNPT-6195-XDWV
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government