Scope
Description
This project requires the supply and installation of new play equipment (ages up to 18 years) including play area surfacing. The Council will, where possible, retain any existing viable play equipment. The principal focus of the new play equipment is imagination and inclusivity, providing play items for the up to 18-year-old age group.
The Council is seeking a play area which incorporates imagination, challenge and excitement for the target age group, and as such the proposed list of play equipment items set out below is a broad indication of the Councils and communities' vision. The list of play equipment items is intentionally generic by description, allowing Contractors to use their innovation and experience from within their own organisations and product ranges.
The Council is content with a range of materials to be used but primarily including, HPL and steel. The Council would seek to see the use of sustainable or environmentally friendly products which are durable in nature.
The successful bidder must supply and lay safety surfacing to meet safety standards (BS EN1177). Colours shall be in all instances complimentary of the local environment. This applies to the surfacing also, but black is acceptable for surfacing.
Contractors are encouraged to consider a range of play values and disciplines and make clear within the submission, the play value for each individual item of equipment. The playscape should incorporate the widest array of possible activities to stimulate both the physical and social growth of users.
The list of play equipment items to be considered must include:
25-30m Cableway
Pendulum Rope Swing
Roundabout/Spinner
Cone Twister/Rota Web
Monkey Bars/Horizontal Ladder
Somersault/Rollover Bars
Meeting Shelter (open sided for 6-8 people)
Picnic Bench - 4 person (Marmax type material)
Spring See-saw (u-8s)
Flymobile/sky carousel
Spin-a-bounce/hip-hop/carousel
Surf-rider/flexus
replacement basketball goal with backboard.
A 'Ninja warrior' style fitness trail incorporating:
Solar stopwatch board
Stepping trail (5-6 step)
Tunnel
Climbing slope
Slanted steps (3-4)
Jumping gauge
finishing 'warrior' ramp
A pathway from the entrance gate to the existing fenced u-8 area and picnic bench.
All site prelims, ground works and safety surfaces appropriate to the installation.
Independent Installation Inspection
Freight
A budget maximum of £103,000 is set with funding in place.
Inclusivity and Imagination
Inclusivity and imagination are important elements of this project. Contractors are encouraged to consider items of play equipment that are inclusive for all and promote imagination, inquisitiveness and curiosity in the children. Consideration of natural woodland shapes, colours, materials, range of equipment, ease and assistance for access are features the Council is seeking to include. Connectivity within the play space is an essential feature, enabling people with impaired mobility or those in wheelchairs and with pushchairs to manoeuvre within the play space.
Presentation
The Council requires the Contractors proposals to be set out on a scaled drawing showing the layout of each item of equipment, entrances and connecting paths. The layout plans should itemise each item of equipment on an accompanying 'key'. The Contractor may submit 3D visual drawings showing the play area layout on the site. The Contractor is encouraged to visit the site to appreciate the slope and gradient. The Contractor should show within its price the cost for the removal, supply and installation of any surfacing.
Warranties and Guarantees
The Council is seeking a play area which is durable, vandal resistant where possible and provides quality and reliability going forward. The Contractor shall provide evidence of the warranties, guarantees and spares list for each item of equipment, the surfacing and the individual materials used within the play space.
Award Criteria
play value
inclusivity
presentation
warranties and guarantees
Contract 1
Supplier
Contract value
- £103,000 excluding VAT
- £123,600 including VAT
Below the relevant threshold
Award decision date
4 August 2025
Earliest date the contract will be signed
18 August 2025
Contract dates (estimated)
- 18 August 2025 to 1 November 2025
- Possible extension to 1 December 2025
- 3 months, 15 days
Description of possible extension:
Extension for weather delays during installation
Main procurement category
Goods
CPV classifications
- 43325000 - Park and playground equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Information about tenders
- 3 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
PROLUDIC LIMITED
- Companies House: 04455803
- Public Procurement Organisation Number: PNDN-6438-QNBW
C/O Forvis Mazars Llp 6 Dominus Way
Leicestershire
LE19 1RP
United Kingdom
Email: tenders@proludic.co.uk
Website: http://www.proludic.co.uk
Region: UKF22 - Leicestershire CC and Rutland
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Wiggenhall St Germans Parish Council
- Public Procurement Organisation Number: PLQN-9965-PMCV
4 Lime Close, Marham
Kings Lynn
PE33 9HN
United Kingdom
Region: UKH16 - North and West Norfolk
Organisation type: Public authority - sub-central government