Scope
Reference
PROC 2025 10 MDSW
Description
This is the Procurement for the provision of BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire to the Beneficiaries. The BBC is looking to appoint a single supplier who will be contracted on a 1 year term with the option to extend for a further year. The BBC Bitesize Careers tour aims to visit over 140 schools across the country, running careers sessions for students between the ages of 11-16. By the end of the tour, the aim is to have reached 110,000 secondary school students. The appendix to Section B will set out the award criteria for this tender.
The BBC Education Development Department is sponsoring this procurement project.
IMPORTANT NOTE: For clarity the procedure being used for this procurement is the Competitive Flexible Procedure and NOT the open procedure.
Description of the competitive flexible procedure for this procurement are as follows:
- Initial submission of tenders
- Clarifications
- Final evaluation
- Final stage to include a best an final offer (BAFO)
Contract 1. BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire
Supplier
Contract value
- £346,011.38 excluding VAT
- £415,213.66 including VAT
Above the relevant threshold
Date signed
30 July 2025
Contract dates
- 1 August 2025 to 31 July 2026
- Possible extension to 31 July 2027
- 2 years
Description of possible extension:
The initial contract term will be a 1 year term with the option to extend for a further year
Main procurement category
Goods
CPV classifications
- 32320000 - Television and audio-visual equipment
Contract locations
- UK - United Kingdom
Justification for not setting key performance indicators
Due to the nature of the project it was decided that key performance indicators will not be in the contract.
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
Firefly Audio Visual Solutions Limited
- Companies House: 05584004
33-34 Winckley Square
Preston
PR1 3JJ
United Kingdom
Email: hire@flreflyav.co.uk
Website: http://www.fireflyav.co.uk
Region: UKD45 - Mid Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. BBC Bitesize Schools Tour Audio Visual Equipment and Crew Hire
Contracting authority
BBC (British Broadcasting Corporation)
- Public Procurement Organisation Number: PJRB-3233-GTQL
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Email: no_reply@bbc.co.uk
Website: http://www.bbc.co.uk/supplying/
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government