- Lot 1. Alarms, Entry Systems, Security, Emergency Lighting, Lightning Protection, System Street Lighting, and Associated Services
- Lot 2. Passenger Lifts, Stairlifts, Hoists
- Lot 3. Water Hygiene Testing & Remedial Works
- Lot 4. Independent Auditing
- Lot 5. Fire Risk Assessments, including Fire Door Surveys
- Lot 6. Stock Condition Surveys
- Lot 7. Damp and Mould Surveys and Inspection & Damp Monitoring.
Scope
Reference
EPL - 0120
Description
Framework to cover the following services; * Alarms, Entry Systems, Security, Emergency Lighting, Lightning Protection, System Street Lighting, and Associated Services * Passenger Lifts, Stairlifts, Hoists * Water Hygiene Testing & Remedial Works * Independent Auditing Gas And Electrical * Fire Risk Assessments, including Fire Door Surveys * Stock Condition Surveys * Damp and Mould Surveys and Inspection & Damp Monitoring
Commercial tool
Establishes a framework
Total value (estimated)
- £148,000,000 excluding VAT
- £177,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 21 December 2025 to 20 December 2029
- 4 years
Main procurement category
Works
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Alarms, Entry Systems, Security, Emergency Lighting, Lightning Protection, System Street Lighting, and Associated Services
Description
The lot will include, but is not limited to, the provision, installation, servicing, maintenance, and testing of a wide range of building and estate systems. This encompasses automatic door opening systems; CCTV installations; controlled door entry maintenance; and digital switchover works including communal TV and satellite aerials with associated distribution systems. It also covers external, car park, communal, estate, and street lighting; fire alarms and detection systems, emergency lighting systems, and firefighting equipment servicing and maintenance; and intruder alarm installation, servicing, and maintenance. Additionally, the lot incorporates communal and landlords' electrical installations and testing, lightning protection system installations, and life support installations. All associated services required to support the effective operation, compliance, and safety of these systems will also form part of this lot.
Lot value (estimated)
- £75,000,000 excluding VAT
- £90,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31200000 - Electricity distribution and control apparatus
- 31500000 - Lighting equipment and electric lamps
- 31600000 - Electrical equipment and apparatus
- 32324400 - Television aerials
- 32352000 - Aerials and reflectors
- 32552600 - Entrance telephones
- 33196000 - Medical aids
- 34928510 - Street-lighting columns
- 34993100 - Tunnel lighting
- 35100000 - Emergency and security equipment
- 42961100 - Access control system
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 65320000 - Operation of electrical installations
- 71630000 - Technical inspection and testing services
- 79711000 - Alarm-monitoring services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Passenger Lifts, Stairlifts, Hoists
Description
The lot will include, but is not limited to, the periodic servicing, statutory inspections, routine maintenance, and responsive maintenance of lifts, stairlifts, platform lifts, and other disability lifting equipment installations. This encompasses all activities required to ensure the safe, compliant, and reliable operation of these systems, including fault diagnosis, emergency call‑out and repair services, and the provision of replacement components where necessary and associated services.
Lot value (estimated)
- £30,000,000 excluding VAT
- £36,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33191000 - Sterilisation, disinfection and hygiene devices
- 33192600 - Lifting equipment for health care sector
- 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
- 42419510 - Parts of lifts
- 44115600 - Stairlifts
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 51511000 - Installation services of lifting and handling equipment, except lifts and escalators
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Water Hygiene Testing & Remedial Works
Description
The lot will include, but is not limited to, the provision of comprehensive water hygiene management services, including legionella risk assessments, routine maintenance, and responsive maintenance and associated services/works.
Lot value (estimated)
- £11,500,000 excluding VAT
- £13,800,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33191000 - Sterilisation, disinfection and hygiene devices
- 38910000 - Hygiene monitoring and testing equipment
- 44611500 - Water tanks
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 71321300 - Plumbing consultancy services
- 71700000 - Monitoring and control services
- 71800000 - Consulting services for water-supply and waste consultancy
- 90711000 - Environmental impact assessment other than for construction
- 90921000 - Disinfecting and exterminating services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Independent Auditing
Description
The lot will include, but is not limited to, the review of client management policies, procedures, and specifications; the auditing of contractors' policies, procedures, and on‑site work; and the provision of detailed reports and analysis of findings with clear improvement recommendations. The services required under this contract encompass all tasks necessary to ensure effective oversight, compliance assurance, and actionable reporting to support continuous improvement in service delivery and associated services.
Lot value (estimated)
- £12,000,000 excluding VAT
- £14,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 71600000 - Technical testing, analysis and consultancy services
- 79212000 - Auditing services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Fire Risk Assessments, including Fire Door Surveys
Description
The lot will include, but is not limited to, the provision of specialist fire risk assessment (FRA) services across a range of client assets, predominantly domestic dwellings, but also public buildings, supported living, sheltered and very sheltered housing schemes, HMOs, and other communal and commercial facilities and associated services.
Lot value (estimated)
- £17,500,000 excluding VAT
- £21,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50000000 - Repair and maintenance services
- 66517300 - Risk management insurance services
- 71310000 - Consultative engineering and construction services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Stock Condition Surveys
Description
The lot will include, but is not limited to, the delivery of targeted stock surveys and energy performance certification and associated services across a defined list of client properties. These services will provide essential data to inform future stock investment decisions, support the achievement of business objectives, and assist clients in preparing and submitting applications for forthcoming sustainability and energy efficiency grant funding.
Lot value (estimated)
- £20,000,000 excluding VAT
- £24,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 71250000 - Architectural, engineering and surveying services
- 71310000 - Consultative engineering and construction services
- 71324000 - Quantity surveying services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Damp and Mould Surveys and Inspection & Damp Monitoring.
Description
The lot will include, but is not limited to, the provision of comprehensive damp and mould survey, inspection, and monitoring services to support clients in meeting their legal obligations . These services will assist in the early identification and assessment of damp and mould hazards, as well as wider impacts on occupant health and wellbeing. The scope of this lot includes the investigation and monitoring of affected properties, the delivery of reports that support timely remedial actions, and the provision of data to evidence compliance with statutory requirements and landlord responsibilities.
Lot value (estimated)
- £27,500,000 excluding VAT
- £33,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45450000 - Other building completion work
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
- 71300000 - Engineering services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2%
Framework operation description
Full details are available in the tender documents. The framework agreement is in the form of a FAC-1 contract with amendments allowing for call-off contracts to be awarded by award with or without further competition in accordance with the rules set out in the framework agreement. A copy of the framework agreement is available as part of the tender pack and interested bidders should read this carefully.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Although the organisations listed above reflect Eastern Procurement's current membership, our organisation is expected to grow and evolve over the duration of the Framework. As such, Suppliers should be aware that access to the Framework may extend beyond the existing Member base. In addition to Registered Providers and Local Authority Members, the Framework may also be used by a range of other public sector and third sector bodies. This may include (but is not limited to): • Local authorities for use on non-housing buildings (e.g. public offices or community buildings) • NHS bodies • Charities and voluntary sector organisations • Joint ventures involving public sector partners • Local education establishments, including schools and academies In addition this will include any entity which meets the definition of "Contracting Authority" within the meaning of the Procurement Act 2023 is entitled to access the framework.
Participation
Particular suitability
Lot 1. Alarms, Entry Systems, Security, Emergency Lighting, Lightning Protection, System Street Lighting, and Associated Services
Lot 2. Passenger Lifts, Stairlifts, Hoists
Lot 3. Water Hygiene Testing & Remedial Works
Lot 4. Independent Auditing
Lot 5. Fire Risk Assessments, including Fire Door Surveys
Lot 6. Stock Condition Surveys
Lot 7. Damp and Mould Surveys and Inspection & Damp Monitoring.
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| price per quality point score | The total price submitted by each Tenderer will be divided by the quality score awarded to that Tenderer as per the tender documents to provide all Tenderers with a price per quality point score. The... |
Price |
| price per quality point score | The total price submitted by each Tenderer will be divided by the quality score awarded to that Tenderer as per the tender documents to provide all Tenderers with a price per quality point score. The... |
Quality |
Weighting description
The total price submitted by each Tenderer will be divided by the quality score awarded to that Tenderer as per the tender documents to provide all Tenderers with a price per quality point score. The bidder with the lowest price per quality point score will achieve first place, with every other Tenderer being placed in order from cheapest price per quality point to most expensive per quality point
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/epl/aspx/home
Tender documents are freely available via our electronic portal.
Contracting authority
EASTERN PROCUREMENT LIMITED
- Companies House: 08351985
- Public Procurement Organisation Number: PGRJ-3778-TPRL
The Old Granary Grange Farm
Norwich
NR16 1ET
United Kingdom
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)