Scope
Reference
LGM38822
Description
Cartrefi Conwy Cyfyngedig is preparing to undertake a procedure to replace their current EHS Service with a new provider. To inform this, the organisation has engaged with a number of suppliers delivering these solutions within the Welsh housing sector to understand capabilities and features available in the marketplace. This information has been used to inform the requirements for the new system and identify appropriate routes to market.
Total value (estimated)
- £225,000 excluding VAT
- £270,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 29 February 2028
- Possible extension to 28 February 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
18 July 2025
The engagement was carried out before this notice was published.
Engagement process description
Cartrefi Conwy Cyfyngedig invited a number of suppliers to provide high-level demonstrations of their EHS compliance systems. These occurred:
Mycompliance - 05/06/25
Safety Culture - 12/06/25
Notify - 15/07/25
EcoOnline - 17/07/25
The demonstrators were briefed to show only key functionalities of each system so that these capabilities could inform the forthcoming competitive process.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
25 August 2025
Contracting authority
Cartrefi Conwy Cyfyngedig
- Public Procurement Organisation Number: PVDN-9226-PHMZ
Morfa Gele - Cae Eithin
Conwy
LL22 8LJ
United Kingdom
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Procurement Services (part of Commercial Services Group Ltd)
Summary of their role in this procurement: Procurement Management services and consultancy
- Companies House: 05858177
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
United Kingdom
Email: lee.daniels@csltd.org.uk
Region: UKJ46 - West Kent