Scope
Reference
ID 5830372
Description
The Department of Justice (Authority) has a requirement for the provision of a replacement for the existing Causeway system, harnessing innovative technology to streamline existing processes, increase efficiency, encourage greater collaboration between Criminal Justice Organisations (CJOs) and any other organisations utilising Causeway Services and to maximise returns on the investment by the Authority in Causeway.
Total value (estimated)
- £109,100,000 excluding VAT
- £130,920,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 January 2027 to 24 January 2037
- Possible extension to 24 January 2044
- 17 years
Description of possible extension:
There are two options to extend of three (3) years and two (2) years each.
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48600000 - Database and operating software package
- 48810000 - Information systems
- 48820000 - Servers
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72230000 - Custom software development services
- 72210000 - Programming services of packaged software products
- 72250000 - System and support services
- 72253000 - Helpdesk and support services
- 72260000 - Software-related services
- 72261000 - Software support services
- 72262000 - Software development services
- 72263000 - Software implementation services
- 72264000 - Software reproduction services
- 72265000 - Software configuration services
- 72266000 - Software consultancy services
- 72267000 - Software maintenance and repair services
- 72267100 - Maintenance of information technology software
Contract locations
- UKN - Northern Ireland
Participation
Legal and financial capacity conditions of participation
Legal Capacity condition of participation:
Technical ability conditions of participation
3.3.1 Transition and Data Migration
Submission
Enquiry deadline
12 September 2025, 3:00pm
Submission type
Requests to participate
Deadline for requests to participate
22 September 2025, 3:00pm
Submission address and any special instructions
The procurement documents are available for unrestricted and full direct access, free of
charge, at: (URL) https://etendersni.gov.uk/epps
This is also the submission address.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 January 2027
Recurring procurement
Publication date of next tender notice (estimated): 26 January 2032
Award criteria
| Name | Type | Weighting |
|---|---|---|
| A full description of the award criteria will be provided at the next stage. | Quality | 100% |
Other information
Payment terms
In line with the Northern Ireland Executive's commitment to pay contractors as quickly as
possible, payment will be made in respect of a valid invoice (submitted with all necessary
supporting documents/information) within ideally 10 working days and no longer than 30
days.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
An indication of the anticipated stages in the Competitive Flexible Procedure are as follows:
-Conditions of Participation (COP) submissions returned
-Evaluate COP submissions and select shortlist of 3 suppliers - informing all of outcome
- Tender Stage to shortlisted suppliers
-Detailed Solution Stage with Dialogue Sessions
-Submission of Detailed Solutions (DS)
-Issue Invitation to Submit Final Tenders (ISFT) to Suppliers
-Evaluation of final tenders and selection of preferred supplier
Justification for not publishing a preliminary market engagement notice
The preliminary market engagement was carried out in June and July 2024 before the implementation of the Procurement Act 2023. The engagement was carried out according to the Public Contracts Regulations 2015.
Contracting authority
The Department of Justice
- Public Procurement Organisation Number: PNYR-2253-MGXT
Stormont Estate
Belfast
BT4 3SG
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast