Section one: Contracting authority
one.1) Name and addresses
Derby City Council
The Council House - Corporation Street
Derby
DE1 2FS
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD2235- Supply Of Papers, Cards, Plain, Printed, and Printed Postage Impression (PPI) Envelopes.
two.1.2) Main CPV code
- 30192000 - Office supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply Paper, Card, and Envelopes in various sizes and weights.
The initial contract period is for 3 years (36 months) the contract is due to commence 14th July 2025 and expire 13th July 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £320,000
two.2) Description
two.2.1) Title
Paper and Cards
Lot No
1
two.2.2) Additional CPV code(s)
- 30197630 - Printing paper
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
The requirement is for the supply of paper and card in various weights and sizes ranging from a minimum weight of 75gsm up to 300gsm and sizes from A4 to SRA3 coated and uncoated stock with the majority of this being white but there will occasionally be need for coloured paper, card, and speciality paper.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
two.2) Description
two.2.1) Title
Plain, Printed, And Printed Postage Impression (PPI) Envelopes
Lot No
2
two.2.2) Additional CPV code(s)
- 30199710 - Printed envelopes
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
The requirement is for the supply of Plain, Printed and Postage Printed Impression (PPI) Envelopes with the Royal Mail logo on the right-hand top corner and which meets the Royal Mail specification. The Council requirement is for a mix of window and non-window, gummed, machine, self-seal, peel, and seal envelopes in various sizes ranging from C6 to oversize C4.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
two.2) Description
two.2.1) Title
Large Format
Lot No
3
two.2.2) Additional CPV code(s)
- 30197630 - Printing paper
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
The requirement is for large format paper in sizes A0, A1, A2 in various weights coated and uncoated stock and Roll Banners.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005675
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 June 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Elliott Baxter & Company Limited
Hampshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00463083
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £279,205
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 June 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Premier Paper Group Limited
Birmingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
03672117
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street, Derby
Derby
DE1 2FS
Country
United Kingdom