- Lot LOT-0001. Lot 1- Specified manufacture equipment
- Lot LOT-0002. Lot 2 - CCTV
- Lot LOT-0003. Lot 3 – Video Recorders & Video Management Systems (1)
- Lot LOT-0004. Lot 4 - Intruder alarm systems (1)
- Lot LOT-0005. Lot 5 – Door access control/intercom systems (1)
- Lot LOT-0006. Lot 6 – Cables, Cabinets, Accessories (1)
- Lot LOT-0007. Lot 7 - Intercom Door/Systems (1)
- Lot LOT-0008. Lot 8 - Computer Components (1)
Scope
Reference
100992
Description
Leeds City Council invites you to submit an above-threshold Open Procedure for Supply and Delivery of Electronic Security Equipment. Please note that this contract is for supply only and does not include installation.
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2028
- Possible extension to 1 October 2029
- 4 years, 1 day
Description of possible extension:
This contract is being tendered on the basis that an extension of one period of 12 months may be offered.
Main procurement category
Goods
CPV classifications
- 35120000 - Surveillance and security systems and devices
- 31625000 - Burglar and fire alarms
- 31625300 - Burglar-alarm systems
- 32235000 - Closed-circuit surveillance system
- 32323500 - Video-surveillance system
- 32360000 - Intercom equipment
- 35121000 - Security equipment
- 35125000 - Surveillance system
- 35125300 - Security cameras
- 44212329 - Security screens
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1- Specified manufacture equipment
Description
In order to ensure compatibility, full feature functionality/utilisation and integration with our current systems, items listed under LOT 1 are of a specified brand and model. No alternatives or substitutions will be accepted. Lot 1A - Bosch products Lot 1B - Vanderbilt products Lot 1C - HID products Lot 1D - Honeywell products Lot 1E - Quantec products Lot 1F - Pyronix products Lot 1G - Axis products
Lot value (estimated)
- £2,265,000 excluding VAT
- £2,718,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 - CCTV
Description
External fully functional camera - digital • Operation in external environments (IP66) • Continuous rotation Multiple mounting options and bracketry i.e. pendant, corner mount • A choice of optical zoom lenses • Day/night capabilities with removable IR cut filter • ONVIF S compliant • Wide dynamic range or equivalent functionality • Multiple compression options including a minimum of H.264 Supports PoE or PoE Plus or PoE Plus
Lot value (estimated)
- £156,000 excluding VAT
- £187,200 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3 - Video Recorders & Video Management Systems (1)
Description
Digital Video Recorders DVR • Variants with composite inputs and TVI inputs Compatible with colour and monochrome cameras from a PAL source or TVI • Capable of recording each video input at 25fps • Down the coax telemetry RS422/485 port for the control of third-party cameras • Multi-protocol including Pelco D • Choice of internal storage size • Options for continuous, scheduled and event recording Search facility with flexible criteria i.e. Date/time.
Lot value (estimated)
- £210,000 excluding VAT
- £252,000 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. Lot 4 - Intruder alarm systems (1)
Description
• Control panel / CIE Full diagnostics monitoring of all detection circuits and power supplies • Secure remote Servicing capability for configuration and remote maintenance • Multi area arming and disarming • Schedule driven auto-arm for each area • Relay output on-board capable of switching 1A • Communication capability over PSTN, Ethernet and GPRS Full compliance to EN50131 minimum grade 3
Lot value (estimated)
- £24,000 excluding VAT
- £28,800 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0005. Lot 5 - Door access control/intercom systems (1)
Description
General Requirements The system shall broadly comprise the following: • PC based • Administration, addition and editing of tags/cards, reporting • Generation and acknowledgement of system alarms • Door controllers and door functions • Readers, door monitoring contacts and exit buttons. • Alarm control functions on fire doors and other auxiliary alarm points.
Lot value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0006. Lot 6 - Cables, Cabinets, Accessories (1)
Description
• CAT 5E, CAT 6 Ethernet cabling and patch leads Fibre cabling • Power sockets/leads • Data cabinets
Lot value (estimated)
- £90,000 excluding VAT
- £108,000 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0007. Lot 7 - Intercom Door/Systems (1)
Description
• IP based Intercom Systems Including the following manufacturers: Axis, Hikvision & Paxton • Multi occupancy Intercom systems including equipment by the following manufacturers: Entrotech, Videx & Aiphone
Lot value (estimated)
- £90,000 excluding VAT
- £108,000 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0008. Lot 8 - Computer Components (1)
Description
• P.C Motherboards • P.C Monitors • P.C Hard Drives • P.C Processors • P.C Cases • P.C software and peripherals
Lot value (estimated)
- £45,000 excluding VAT
- £54,000 including VAT
Contract locations
- UK - United Kingdom
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot LOT-0001. Lot 1- Specified manufacture equipment
Lot LOT-0002. Lot 2 - CCTV
This tender will include a Conditions of Participation stage which will assess the capacity of tenderers. Tenderers who fail to meet these requirements will not have their tenders assessed further.
Lot LOT-0003. Lot 3 - Video Recorders & Video Management Systems (1)
Lot LOT-0004. Lot 4 - Intruder alarm systems (1)
Lot LOT-0005. Lot 5 - Door access control/intercom systems (1)
Lot LOT-0006. Lot 6 - Cables, Cabinets, Accessories (1)
Lot LOT-0007. Lot 7 - Intercom Door/Systems (1)
Lot LOT-0008. Lot 8 - Computer Components (1)
This contract is being tendered on the basis that an extension of one period of 12 months may be offered.
Technical ability conditions of participation
Lot LOT-0001. Lot 1- Specified manufacture equipment
Lot LOT-0002. Lot 2 - CCTV
Lot LOT-0003. Lot 3 - Video Recorders & Video Management Systems (1)
Lot LOT-0004. Lot 4 - Intruder alarm systems (1)
Lot LOT-0005. Lot 5 - Door access control/intercom systems (1)
Lot LOT-0006. Lot 6 - Cables, Cabinets, Accessories (1)
Lot LOT-0007. Lot 7 - Intercom Door/Systems (1)
Lot LOT-0008. Lot 8 - Computer Components (1)
This tender will include a Conditions of Participation stage which will assess technical and professional capability. Tenderers who fail to meet the minimum pass threshold of 50% will not have their tenders assessed further.
Particular suitability
Lot LOT-0001. Lot 1- Specified manufacture equipment
Lot LOT-0002. Lot 2 - CCTV
Lot LOT-0003. Lot 3 - Video Recorders & Video Management Systems (1)
Lot LOT-0004. Lot 4 - Intruder alarm systems (1)
Lot LOT-0005. Lot 5 - Door access control/intercom systems (1)
Lot LOT-0006. Lot 6 - Cables, Cabinets, Accessories (1)
Lot LOT-0007. Lot 7 - Intercom Door/Systems (1)
Lot LOT-0008. Lot 8 - Computer Components (1)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 August 2025, 5:00pm
Tender submission deadline
10 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 September 2025
Award criteria
Lot LOT-0001. Lot 1- Specified manufacture equipment
Lot LOT-0004. Lot 4 - Intruder alarm systems (1)
Lot LOT-0006. Lot 6 - Cables, Cabinets, Accessories (1)
Lot LOT-0007. Lot 7 - Intercom Door/Systems (1)
Lot LOT-0008. Lot 8 - Computer Components (1)
| Name | Description | Type |
|---|---|---|
| 1 Returns/Recalls | Please explain how you will deal with product recalls effectively. This is where the manufacturer has requested the return of a product for repair/replacement after a safety issue or defect has been... |
Quality |
| 2a. Deliveries | How will you deal with urgent orders in accordance with section 2.1.4 within the specification? Please include details to show how you will communicate in an effective and proactive manner with the... |
Quality |
| 2b. Deliveries | Please detail how your organisation will ensure on-time deliveries and minimise lead times as part of this contract (in accordance with section 2.1.4 within the specification). |
Quality |
| 3 Environment and Sustainability | Please explain how will you ensure that due diligence and consideration are given to environmental factors and sustainability, including but not limited to, reduction of emissions, reduction of single... |
Quality |
| 4 Design Services | Please explain how your company will support the Council with any required design services. This includes but is not limited to, the installation design of the electronic security item(s), assisting... |
Quality |
| Social Value | Social Value offer. |
Quality |
| Price | Submissions reaching the minimum 50% threshold will then be evaluated on price only. |
Price |
Weighting description
This tender is being evaluated on a quality/price separated basis and therefore the contract will be awarded to the tenderer who meets the minimum overall quality threshold of 50% and submits the lowest price.
Lot LOT-0002. Lot 2 - CCTV
Lot LOT-0005. Lot 5 - Door access control/intercom systems (1)
| Name | Description | Type |
|---|---|---|
| 1 Returns/Recalls | Please explain how you will deal with product recalls effectively. This is where the manufacturer has requested the return of a product for repair/replacement after a safety issue or defect has been... |
Quality |
| 2a. Deliveries | How will you deal with urgent orders in accordance with section 2.1.4 within the specification? Please include details to show how you will communicate in an effective and proactive manner with the... |
Quality |
| 2b. Deliveries | Please detail how your organisation will ensure on-time deliveries and minimise lead times as part of this contract (in accordance with section 2.1.4 within the specification). |
Quality |
| 3 Environment and Sustainability | Please explain how will you ensure that due diligence and consideration are given to environmental factors and sustainability, including but not limited to, reduction of emissions, reduction of single... |
Quality |
| 4 Design Services | Please explain how your company will support the Council with any required design services. This includes but is not limited to, the installation design of the electronic security item(s), assisting... |
Quality |
| Social Value | Social Value offer |
Quality |
| Price | Submissions reaching the minimum 50% threshold will then be evaluated on price only. |
Price |
Weighting description
This tender is being evaluated on a quality/price separated basis and therefore the contract will be awarded to the tenderer who meets the minimum overall quality threshold of 50% and submits the lowest price
Lot LOT-0003. Lot 3 - Video Recorders & Video Management Systems (1)
| Name | Description | Type |
|---|---|---|
| 1 Returns/Recalls | Please explain how you will deal with product recalls effectively. This is where the manufacturer has requested the return of a product for repair/replacement after a safety issue or defect has been... |
Quality |
| 2a. Deliveries | How will you deal with urgent orders in accordance with section 2.1.4 within the specification? Please include details to show how you will communicate in an effective and proactive manner with the... |
Quality |
| 2b. Deliveries | Please detail how your organisation will ensure on-time deliveries and minimise lead times as part of this contract (in accordance with section 2.1.4 within the specification). |
Quality |
| 3 Environment and Sustainability | Please explain how will you ensure that due diligence and consideration are given to environmental factors and sustainability, including but not limited to, reduction of emissions, reduction of single... |
Quality |
| 4 Design Services | Please explain how your company will support the Council with any required design services. This includes but is not limited to, the installation design of the electronic security item(s), assisting... |
Quality |
| Social Value | Social Value offer. |
Quality |
| Price | Submissions reaching the minimum 50% threshold will then be evaluated on price only. |
Quality |
Weighting description
This tender is being evaluated on a quality/price separated basis and therefore the contract will be awarded to the tenderer who meets the minimum overall quality threshold of 50% and submits the lowest price
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Leeds City Council
- Public Procurement Organisation Number: PJYG-6658-PPMY
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
United Kingdom
Contact name: Simon Thorpe
Telephone: +44 01130000000
Email: Simon.Thorpe@leeds.gov.uk
Website: https://www.leeds.gov.uk/
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government