Scope
Reference
CPU-23-KU-UK-890-DW-2026
Description
Kingston University is looking to renew its grounds maintenance contract to provide a service to maintain all specified external grounds areas belonging to Kingston University. The contract is to be for three year/s ('Initial Term') with an option to extend it for up to 2 further individual years beyond the Initial Term (3 + 1 + 1).
This is managed by the KUSCO (Kingston University Services Company) team to maintain the grounds within a green multi site campus where some are very close to the Hogsmill river that brings challenges to the services provider that can conform and perform to the required specification. The University is proud and passionate about the biodiversity and green space within it's London area location where care can be needed with landscaping, arboricultural services and biodiversity care and attention.
The Procurement is split into two stages, a PSQ stage and ITP stage. Using some technical and experience questions to be answered in the first stage, the answers will be assessed by an experienced panel that upon agreement shall progress up to six bidders to a secondary tender competition stage that will have the opportunity to win the contract.
Please see the enclosed documents, complete and submit via the timeframes suggested in the documentation along with the deadlines set within this e-procurement portal.
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
An option to extend it for up to 2 further individual years beyond the Initial Term.
Main procurement category
Services
CPV classifications
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112713 - Landscaping work for roof gardens
- 45112720 - Landscaping work for sports grounds and recreational areas
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77341000 - Tree pruning
Submission
Enquiry deadline
20 August 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
28 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 June 2028
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Technical Merit 35%, Quality Proposal 35%, Price 30% |
Price |
Weighting description
Technical Merit 35%, Quality Proposal 35%, Price 30%
Other information
Description of risks to contract performance
Biodiversity considerations
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
As stated in the ITP (Invitation to Participate) document
Documents
Associated tender documents
https://in-tendhost.co.uk/kingstonuniversity/aspx/Home
Tender documents available via the University e-Procurement portal
Contracting authority
Kingston University Higher Education Corporation
- UK Register of Learning Providers (UKPRN number): 10003678
Holmwood House Grove Crescent
Kingston upon Thames
KT1 2EE
United Kingdom
Email: procurement@kingston.ac.uk
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government