Scope
Reference
6035992
Description
The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.
Total value (estimated)
- £70,000,000 excluding VAT
- £84,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
The Contract will be for an initial three year period with the possibility of 2 x two year extensions that will be at the Client's discretion. This requirement will be notified to the Supplier prior to the expiry date of the 3-year fixed duration. The option to extend the Contract period by each additional year beyond the first extension will be notified to the Supplier prior to the expiry of the optional extension period.
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
Lot 1. PSNI Multi Trade Maintenance Services Lot 1
Description
Lot 1 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate.
The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage
Lot value (estimated)
- £23,333,333.34 excluding VAT
- £28,000,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. PSNI Multi Trade Maintenance Services Lot 2
Description
Lot 2 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.
Lot value (estimated)
- £23,333,333.33 excluding VAT
- £28,000,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. PSNI Multi Trade Maintenance Services Lot 3.
Description
Lot 3 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.
Lot value (estimated)
- £23,333,333.33 excluding VAT
- £28,000,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
26 August 2025, 3:00pm
Submission type
Requests to participate
Deadline for requests to participate
26 August 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 30% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Defence and security
Competitive flexible procedure description
This is Participation Stage and is to provide the Authority with sufficient information to allow Suppliers to be shortlisted to proceed to the Tender Stage. Suppliers shortlisted from the Participation Stage process may be invited to the Tender Stage.
Contracting authority
Northern Ireland Policing Board
- Public Procurement Organisation Number: PJGZ-5912-BTWQ
31 Clarendon Road
Belfast
BT1 3BG
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Construction and Procurement Delivery (CPD)
Summary of their role in this procurement: The Contracting Authority has appointed CPD as the Centre of Procurement Expertise (CoPE) to provide procurement advice and to administer this procurement competition on its behalf as a buyer.
- Public Procurement Organisation Number: PBPX-2845-LQQH
Clare House 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast