Section one: Contracting authority
one.1) Name and addresses
Newcastle City Council
Civic Centre
Newcastle Upon Tyne
NE18QH
Contact
Julie Spencer
julie.spencer@newcastle.gov.uk
Country
United Kingdom
Region code
UKC22 - Tyneside
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
009065 NEPO Frozen Food
Reference number
NEPO407 Lot Frozen Food
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Newcastle City Council (NCC) are using the NEPO407 Framework Lot 1 for Frozen Food after the departure of Hopwells July 25.
This Framework has been established for the provision of frozen food to Contracting Authorities in the North East only.
The Framework provides North East Contracting Authorities access to suppliers capable of meeting their requirements for the delivery of frozen food to education establishments, including primary and secondary schools, alongside Council owned and operated sites.
Suppliers awarded to the Framework are able to provide concurrent deliveries across the North East, aligned to the delivery schedules of Contracting Authorities, including the specified days, restricted delivery windows and site entry requirements.
The Framework has enabled NCC to provide their service users with the specialised supply of frozen food and to ensure that the essential allergen requirements are adhered to, school food standards compliance is maintained and individual dietary needs are met inclusively.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15220000 - Frozen fish, fish fillets and other fish meat
- 15300000 - Fruit, vegetables and related products
- 15500000 - Dairy products
- 15600000 - Grain mill products, starches and starch products
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
Frozen food for Schools and Welfare Centres after the departure of Hopwells. NEPO carried out the project to enable a new supplier to be awarded onto their framework. It is now called Frozen Food Lot 1 on NEPO407 Framework.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Process of award was via NEPO Framework.
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
009065
Title
009065 - Frozen Food Lot 1 NEPO407 framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 July 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sysco GB Limited (Brakes)
Enterprise House
Ashford
TN25 4AG
Country
United Kingdom
NUTS code
- UKJ45 - Mid Kent
Companies House
02035315
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,000,000
Lowest offer: £4,000,000 / Highest offer: £6,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
Technology and Construction Court, 7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
Country
United Kingdom