Scope
Description
The Council and its ancillary arms (such as arm's length bodies and/or wholly or partly owned subsidiaries and partner organisations) require a provider to provide good quality, safe, range and value for money Furniture, Fixtures and Fittings for its Early Years Educations Settings and Temporary Residential Accommodation
This service is provided as part of the Authority's legal and statutory obligation to provide the necessary equipment and services to support its vulnerable residents of varying age groups as prescribed by these legislations:
• Children Act 1989 & 2004
• Children (Leaving Care) Act 2000
• Statutory Guidance on Securing Sufficient Accommodation for Looked After Children 2010
• Guidance on the Provision of Accommodation for 16 & 17-year-old young people who be homeless and/or require accommodation 2010
• Housing Act 1996
• Homelessness Reduction Act 2017
• Childcare Act 2006
The Authority is tendering for Furniture, Fixtures and Fittings requirements for Lots as follows:
Lot 1 - Window Protection and Covering
Lot 2 - Outdoor Equipment Protection and Covering
Lot 3 - Indoor Equipment Protection and Heuristic Play
Lot 4 - Indoor Staff and Reception Room Furniture
Lot 5 - Residential Accommodation Furniture - including living and dining
The Contractors shall deliver the service to the Authority covering multiple locations around the Borough. The contract is for 4 years with an option to extend for up to 1 year
Further information and tender documents are available on our e-tendering portal https://lbbd.bravosolution.co.uk/web/login.shtml
Any questions regarding the tender should be addressed through the portal in the messaging section.
Closing date 7th October 2025 at 17.00
The awarded Contract is to commence 1st February 2026
Total value (estimated)
- £4,110,000 excluding VAT
- £4,932,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 31 January 2030
- Possible extension to 1 January 2031
- 4 years, 11 months
Main procurement category
Goods
CPV classifications
- 39100000 - Furniture
Contract locations
- UKI52 - Barking & Dagenham and Havering
Engagement
Engagement deadline
1 September 2025
Engagement process description
The London Borough of Barking and Dagenham (LBBD) will be procuring a Contract for Furniture, Fixtures and Fittings for Early Years Educations Settings and Temporary Residential Accommodation. This service is provided as part of the Authority's legal and statutory obligation to provide the necessary equipment and services to support its vulnerable residents of varying age groups as prescribed by these legislations:
• Children Act 1989 & 2004
• Children (Leaving Care) Act 2000
• Statutory Guidance on Securing Sufficient Accommodation for Looked After Children 2010
• Guidance on the Provision of Accommodation for 16 & 17-year-old young people who be homeless and/or require accommodation 2010
• Housing Act 1996
• Homelessness Reduction Act 2017
• Childcare Act 2006
The provision of this Contract is to ensure that the Authority and its ancillary arms (such as arm's length bodies and/or wholly or partly owned subsidiaries and partner organisations) provides good quality, safe, range and value for money Furniture, Fixtures and Fittings to its Early Years Educations Settings and Temporary Residential Accommodation including but not limited to the hostels and temporary voids units acquired for use as temporary accommodation as part of the Authority's legal and statutory obligation to provide the necessary equipment and services to support all its vulnerable residents of varying age groups. The Authority is tendering for Furniture, Fixtures and Fittings requirements for Lots as follows:
Lot 1 - Window Protection and Covering
Lot 2 - Outdoor Equipment Protection and Covering
Lot 3 - Indoor Equipment Protection and Heuristic Play
Lot 4 - Indoor Staff and Reception Room Furniture
Lot 5 - Residential Accommodation Furniture
The Council invites suitably qualified service providers to attend a virtual market engagement event where it will present the expectation of the provision and to have a discussion with current and potential providers of this service. The event will be held between 12 noon and 1.30pm on Thursday 4th September 2025 virtually via MS Teams.
This event will offer an opportunity to inform providers of the Council's requirements of the service, its competitive tendering process and timetable for procurement. There will also be opportunity for providers to seek clarity on the model, ask questions and make comments where appropriate.
Key topics for the day will be;
• An introduction to London Borough Barking & Dagenham
• Current service provision
• The new requirement
• Questions from providers
• Procurement Process
• Discussion & Questions
This exercise is not part of any pre-qualification or selection process. It is intended as, communication and information-gathering exercise offering an opportunity for potential providers to help understand the Council's intentions and offer opportunities for potential future providers to network, forge partnerships and start thinking about how they will deliver the service.
The Council is not liable for any costs, fees or expenses incurred by any party participating in this exercise or procurement thereafter. Any procurement of any services, supplies or works by the Council in due course will be carried out strictly in accordance with the provisions in the Procurement Regulations
Organisations interested in attending the event should confirm their attendance by emailing Edna.amolo@lbbd.gov.uk latest by 5pm on Monday 1st September 2025. Please include the job titles/roles of attendees and their contact details, to ensure the sessions are planned effectively and enable us to make contact with attendees should there be any unforeseen circumstances
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
8 September 2025
Contracting authority
London Borough of Barking and Dagenham
- Public Procurement Organisation Number: PPYP-9821-RZGJ
Town Hall
Barking
IG11 7LU
United Kingdom
Email: edna.amolo@lbbd.gov.uk
Website: http://www.lbbd.gov.uk
Region: UKI52 - Barking & Dagenham and Havering
Organisation type: Public authority - sub-central government