Scope
Reference
5985024
Description
Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) seeks through this tender opportunity to appoint a supplier for the supply and delivery of fresh bread to Health and Social Care Northern Ireland (HSCNI) .
Total value (estimated)
- £7,584,153 excluding VAT
- £7,584,153 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
The Buyer will have the option to extend the contract for a period or periods together totalling no more than 24 months.
Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. The estimated values quoted in FRM03.N38 allow for potential growth and increases to the service.
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
- 15811000 - Bread products
- 15813000 - Morning goods
- 15811100 - Bread
- 15811200 - Rolls
- 15811500 - Prepared bread products
Contract locations
- UKN0 - Northern Ireland
Justification for not using lots
Following market engagement it was determined that a single regional contract would better ensure continuity of supply.
Participation
Legal and financial capacity conditions of participation
As stated in the Tender documentation.
Technical ability conditions of participation
As stated in the Tender documentation.
Submission
Enquiry deadline
22 August 2025, 12:00pm
Tender submission deadline
3 September 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality - Mandatory Quality (Specification) | Pass/Fail as detailed in the Tender documentation. |
Quality |
| Price | 100% as detailed in the Tender documentation. |
Price |
| Quality- Mandatory Quality (Product Assessment) | Pass/Fail as detailed in the Tender documentation. |
Quality |
Weighting description
The Award Criteria is as detailed in the Tender documentation.
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
Belfast Health and Social Care Trust
- Public Procurement Organisation Number: PLQJ-5727-JCLR
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
United Kingdom
Email: utilfood.sourcing@hscni.net
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Northern Health and Social Care Trust
- Public Procurement Organisation Number: PBRP-6676-CQZY
Bretten Hall, Bush Road
Antrim
BT41 2RL
United Kingdom
Email: utilfood.sourcing@hscni.net
Region: UKN0D - Antrim and Newtownabbey
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
South Eastern Health and Social Care Trust
- Public Procurement Organisation Number: PLGY-6381-WWWR
Ulster Hospital, Upper Newtownards Rd
Belfast
BT16 1RH
United Kingdom
Email: utilfood.sourcing@hscni.net
Region: UKN0E - Lisburn and Castlereagh
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Southern Health and Social Care Trust
- Public Procurement Organisation Number: PJCC-1957-RCGP
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
United Kingdom
Email: utilfood.sourcing@hscni.net
Region: UKN07 - Armagh City, Banbridge and Craigavon
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Western Health and Social Care Trust
- Public Procurement Organisation Number: PTVW-2397-PWCT
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
United Kingdom
Email: utilfood.sourcing@hscni.net
Region: UKN0A - Derry City and Strabane
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Regional Business Services Organisation Procurement and Logistics Service
Summary of their role in this procurement: Tendering service for Health Service NI entities.
- Public Procurement Organisation Number: PWNJ-1991-NGDW
77 Boucher Crescent
Belfast
BT12 6HU
United Kingdom
Email: utilfood.sourcing@hscni.net
Region: UKN06 - Belfast
Contact organisation
Contact Regional Business Services Organisation Procurement and Logistics Service for any enquiries.