Scope
Reference
COV - 23471
Description
BRIEF SCOPE DESCRIPTION
GENERAL OVERVIEW
Coventry City Council (CCC) will be launching a procurement exercise to appoint suppliers to deliver four Electric Vehicle (EV) charging hubs in residential areas of Coventry where many homes lack access to off-street parking. Two of the proposed hub locations are public car parks, and two are Council-owned community facilities, which are actively used during the day but remain unoccupied at night, making them suitable for overnight charging.
This procurement will be conducted under the Public Procurement Act (PA) 2023 and will use Coventry City Council's standard terms and conditions. Interested suppliers must register their interest via the email address provided in the engagement process to participate in this opportunity.
HUB LOCATIONS
Warwick Street Car Park - Public
Wellington Street Car Park - Public
Primary School - Community
Families for All Hub - Community
LOT STRUCTURE AND DETAILS
Lot 1: EV Charging Infrastructure and Car Park Management
Scope: Design, Supply, Installation, Testing, Commissioning, Operation, and Maintenance of vehicle charging infrastructure and management of the car parks.
Contract Term: 20 years + 5-year optional extension
Funding Model: Fully funded by the supplier
Revenue Share: From year 3 - 20% of net revenue from AC chargers, 30% from DC chargers
Additional Requirements:
A Power Purchase Agreement (PPA) will be required between Lot 1 and Lot 2 to align energy generation and consumption.
For night-time parking and charging facilities, car park management must include:
- CCTV monitoring
- Smart access barrier
- Two sliding gates at the school site with smart accessibility integration
- Smart back-office automation system for user access and monitoring
Event Time: 9:30 - 10:30 on 22nd August 2025
Lot 2: Electric Power Source - Battery Storage and Solar Panel Canopies
Scope: Design, Supply, Installation, Testing, Commissioning, Operation, and Maintenance of solar energy infrastructure and battery storage
Contract Term: 20 years + 5-year optional extension
Funding Model: Fully funded by the supplier
Revenue Share: From year 3 - 5% of net revenue
Event Time: 11:00-12:00 on 22nd August 2025
Lot 3: Wireless Charging Infrastructure
Scope, Design, Supply, Installation, Testing, Commissioning, Operation, and Maintenance of wireless charging technology in 4 x onstreet disabled parking bays, one in each street in the city centre.
Contract Term: 5 years
Funding Model: Grant funding will be disclosed during tender stage
Event Time: 12:30 - 13:30 on 22nd August 2025
Lot 4: Electric Mobility - E-Bikes, Mopeds, and Cars
Scope: Supply, Testing, Commissioning, Operation, and Maintenance of shared electric mobility options. Scope to extend this service in other parts of the city, through section 106 route.
Contract Term: 3 years + two optional 2-year extensions
Funding Model: Transport modes to be fully funded by the supplier
Additional Requirements:
A comprehensive Operational Business Plan must be submitted as part of the tender
Grant funding for infrastructure is available to support implementation
Event Time: 14:00 - 15:00 on 22nd August 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2046
- Possible extension to 31 December 2051
- 26 years
Main procurement category
Works
CPV classifications
- 31110000 - Electric motors
- 31158000 - Chargers
- 31321000 - Electricity power lines
- 34113000 - 4-wheel-drive vehicles
- 34144900 - Electric vehicles
- 34410000 - Motorcycles
- 34430000 - Bicycles
- 35120000 - Surveillance and security systems and devices
- 45100000 - Site preparation work
- 45200000 - Works for complete or part construction and civil engineering work
- 45310000 - Electrical installation work
- 45320000 - Insulation work
- 45450000 - Other building completion work
- 50112000 - Repair and maintenance services of cars
- 50115000 - Repair and maintenance services of motorcycles
- 50610000 - Repair and maintenance services of security equipment
- 51110000 - Installation services of electrical equipment
- 72253000 - Helpdesk and support services
Contract locations
- UKG33 - Coventry
Engagement
Engagement deadline
22 August 2025
Engagement process description
Date of Engagement Event - 22nd August 2025
Time - 09:30 - 16:00 (Time slot for each Lot is indicated under Lot Structure and Description)
Event Location - Via MS Teams link.
AGENDA :
- Background and project context
- Contract structure and rationale
- Contract value and procurement approach
- Desired outcomes and feedback from suppliers
- Q&A -
Suppliers will be given opportunity to ask questions relevant to the scope/operations/PM and CCC will respond to the questions via Tendering portal.
Any commercial sensitive information or questions will not be discussed during the engagement event, follow up communication with individual supplier will be conducted through email.
HOW TO REGISTER:
Submit your interest to participate in the event by 20th August 2025 (12:00pm) via the Council's e-procurement system - CSW-JETS : https://in-tendhost.co.uk/csw-jets, with details listed below:
- Organisation name
- Ofsted URN and registration date (if applicable)
- Names and roles of attendees
- Email addresses of all attendees
- Contact phone number
Once registered, CCC will send a Microsoft Teams invitation to confirmed participants.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
30 September 2025
Procedure
Special regime
Concession
Contracting authority
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Council House, Earl Street
Coventry
CV1 5RR
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government