Scope
Description
Tonbridge and Malling Borough Council is looking for a reputable supplier of Core Networking and Wifi solutions. The Council's Networking and Wi-Fi infrastructure is being refreshed to bring this up to date and to enable leverage of new cutting-edge technologies. This refresh is coinciding with a new data centre creation and will be used to enable a Wi-Fi first approach within our head office in West Malling and our other satellite offices. A new data centre is being created in the head office, this doesn't actually exist yet but the works are looking likely to proceed, if for any reason the space isn't created any new solution would feature in its existing location. The proposed solutions must facilitate seamless administration, scalability, and robust performance through an intuitive graphical user interface (GUI).
Key Dates & Timeline for Procurement
Tender release: 1st of August 2025
Expression of Interest Deadline: 12:00pm 22nd of August 2025
Deadline for submission of completed tenders: 12:00pm 29th of August 2025
Evaluation: w/c 1st of September 2025
Appointment of contractor: w/c 6th of October 2025
Total value (estimated)
- £0 excluding VAT
- £0 including VAT
Below the relevant threshold
Contract dates (estimated)
- 14 October 2025 to 13 October 2028
- Possible extension to 13 October 2030
- 5 years
Description of possible extension:
Two optional annual extension
Main procurement category
Services
CPV classifications
- 72400000 - Internet services
Contract locations
- UKJ46 - West Kent
Lot 1. Core Network Requirements
Description
The Council's Networking infrastructure and Wi-Fi infrastructure is being refreshed to bring this up to date and to enable leverage of new cutting-edge technologies. This refresh is coinciding with a new data centre creation and will be used to enable a Wi-Fi first approach within our head office and our other satellite offices. The proposed solutions must facilitate seamless administration, scalability, and robust performance through an intuitive graphical user interface (GUI).
The supplier shall be responsible for the provision, configuration, and deployment of the following IT network components:
• Core Switch - 2 x clustered 24 port switches most ports can all be 1gb will need fibre ports for connectivity to edge switches requirement for 1 x 10gb fibre link also.
• Core Router - Requirements for 4 ethernet ports speed 1GB
• Network Edge Switches - 8 x 48 port switches speed 1GB, POE and stackable (4 and 4) 1GB fibre link back to core.
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Additional Wifi Requirements
Description
The Council's Networking infrastructure and Wi-Fi infrastructure is being refreshed to bring this up to date and to enable leverage of new cutting-edge technologies. This refresh is coinciding with a new data centre creation and will be used to enable a Wi-Fi first approach within our head office and our other satellite offices. The proposed solutions must facilitate seamless administration, scalability, and robust performance through an intuitive graphical user interface (GUI).
The supplier shall be responsible for the provision, configuration, and deployment of the following IT network components:
• Wi-Fi Access Points (APs) - 44 x Wi-Fi 6E PoE access points
• Wi-Fi Controllers - preferably cloud-based
Lot value (estimated)
- £0 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Core Network Requirements
Lot 2. Additional Wifi Requirements
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 August 2025, 12:00pm
Tender submission deadline
29 August 2025, 12:00pm
Submission address and any special instructions
Website - www.kentbusinessportal.org.uk
Project Reference - DN785113
Project Name - TMBC IT Networking Equipment - Invitation To Tender
Tenderers interested in this project, must register their interest via The Kent Business Portal. Once registered, all documents will be available, tenderers will also be able to ask any questions through the messaging tab.
Tenderers must submit their response via The Kent Business Portal.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 60% |
| Quality | Quality | 40% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
http://www.kentbusinessportal.org.uk
Project Reference - DN785113
Project Name - TMBC IT Networking Equipment - Invitation To Tender
Tenderers interested in this project, must register their interest via The Kent Business Portal. Once registered, all documents will be available, tenderers will also be able to ask any questions through the messaging tab.
Tenderers must submit their response via The Kent Business Portal.
Contracting authority
Tonbridge & Malling Borough Council
- Public Procurement Organisation Number: PBNB-2692-VQCJ
Gibson Building, Gibson Drive, Kings Hill
West Malling
ME19 4LZ
United Kingdom
Region: UKJ46 - West Kent
Organisation type: Public authority - sub-central government