Scope
Reference
DN785072
Description
London Borough of Waltham Forest (LBWF) established a partnership to conduct a joint procurement exercise with the Yorkshire Purchasing Organisation (YPO) in relation to this procurement process and contracts being awarded as a result of this procurement. The framework for Permanent, Interim and Recruitment Marketing Solutions will be divided into 3 lots: The framework will cover three lots: Lot 1 Interim Recruitment Lot 2 Permanent Recruitment Lot 3 HR Marketing, Advertising and Public Notices The Framework Agreement will cover the period from 9th November 2025 to 10th November 2027, with option to extend for one further period of 24 months (subject to an annual review, incorporating price negotiations and KPI performance). The Framework Agreement will be open to all public sector and other public bodies, such as Local Authorities, Education Establishments, Police Forces, Fire and Rescue Service, NHS Bodies, registered Charities within the UK and central government departments and their agencies that wish to use it. Any Customer described below may utilise the resulting Framework Agreement from the commencement date.
Commercial tool
Establishes a framework
Total value (estimated)
- £150,000,000 excluding VAT
- £180,000,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 79600000 - Recruitment services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
Suppliers may bid for and be awarded all lots.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Interim Recruitment
Description
This lot is for the recruitment of interim roles across various sectors.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 9 November 2025 to 10 November 2027
- Possible extension to 10 November 2029
- 4 years, 2 days
Description of possible extension:
one 24 month extension at the authority's discretion
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Permanent recruitment
Description
This lot is for the recruitment of permanent roles across various sectors.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 9 November 2025 to 10 November 2027
- Possible extension to 10 November 2029
- 4 years, 2 days
Description of possible extension:
optional 24 month extension at the authority's discretion
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. HR marketing, advertising and public notices
Description
This lot is for the provision of all marketing and advertising campaigns including public notices. HR Marketing will deliver flexibility to customers across a variety of services for both campaigns and recruitment advertising.
Lot value (estimated)
- £50,000,000 excluding VAT
- £59,999,998 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 9 November 2025 to 10 November 2027
- Possible extension to 10 November 2029
- 4 years, 2 days
Description of possible extension:
24 month extension at the authority's discretion
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
25
Maximum percentage fee charged to suppliers
1%
Further information about fees
Rebate of 1% applicable to all spend via the framework
Framework operation description
See the tender documents for full details
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
The Framework Agreement will be open to all public sector and other public bodies, such as Local Authorities, Education Establishments, Police Forces, Fire and Rescue Service, NHS Bodies, registered Charities within the UK and central government departments and their agencies that wish to use it.
Participation
Particular suitability
Lot 1. Interim Recruitment
Lot 2. Permanent recruitment
Lot 3. HR marketing, advertising and public notices
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 August 2025, 12:00pm
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted electornically via https://www.londontenders.org/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60.00% |
| Price | Price | 40.00% |
Other information
Description of risks to contract performance
Supplier to provide a monthly summary list of spend per contracting authority, in accordance with the template provided by the authority during the mobilisation. Rebates must be paid on time in full.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.londontenders.org/
Documents are available on the London tenders portal
Technical specifications to be met
https://www.londontenders.org/
Specifications and associated documents are available on the London tenders portal
Contracting authorities
London Borough of Waltham Forest
- Public Procurement Organisation Number: PPJN-6757-NZZZ
The Magistrate's
Walthamstow
E17 4NX
United Kingdom
Contact name: Rebecca Cameron
Email: rebecca.cameron@walthamforest.gov.uk
Website: http://www.walthamforest.gov.uk/
Region: UKI53 - Redbridge and Waltham Forest
Organisation type: Public authority - sub-central government
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government