Scope
Reference
PRP263
Description
The Council is inviting interested parties to tender for a contract for the Servicing, Maintenance and Repair of Commercial Refrigeration and Freezers at establishments within the charge of Derbyshire County Council and located throughout the county of Derbyshire.
The Council uses a range of commercial refrigeration and freezing appliances which require on-going repairs, remedial maintenance and an emergency breakdown service to ensure they remain operational.
Examples of Council premises requiring servicing includes Offices, Educational Establishments, Homes for Older People, Libraries and Children's Centres / Residential Homes and Catering.
Total value (estimated)
- £420,000 excluding VAT
- £504,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2029
- 4 years
Description of possible extension:
2 x 12 month extensions at the contracting authorities discretion.
Main procurement category
Services
CPV classifications
- 39711100 - Refrigerators and freezers
- 39711110 - Refrigerator-freezers
- 42513290 - Commercial refrigerating equipment
- 50000000 - Repair and maintenance services
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Participation
Legal and financial capacity conditions of participation
none
Technical ability conditions of participation
none
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 August 2025, 11:59pm
Tender submission deadline
29 August 2025, 11:00am
Submission address and any special instructions
Via the procurement e-tendering portal ProContract at https://procontract.due-north.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=6158f3c3-0f6e-f011-813a-005056b64545&fromProjectDashboard=True
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government