Scope
Reference
182-NYC-RS
Description
The Authority wishes to invite Suppliers to tender for a Project Portfolio Management and Resource System. Within this procurement we are looking for a solution that can deliver Project, Programme and Portfolio Management as well as Resource Management functionality The Contract is for a period of 3 years and 5 months with the optional extension 2 x 2 years.
Total value (estimated)
- £525,000 excluding VAT
- £630,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 1 April 2029
- Possible extension to 1 April 2033
- 7 years, 4 months, 29 days
Description of possible extension:
Option to extend 2 x 24 months 01 April 2029 - 31 March 2031 01 April 2031 - 31 March 2033
Options
The right to additional purchases while the contract is valid.
Additional licences may be purchased throughout the contract length.
Main procurement category
Goods
CPV classifications
- 48331000 - Project management software package
- 48000000 - Software package and information systems
Contract locations
- UKE2 - North Yorkshire
Participation
Legal and financial capacity conditions of participation
As detailed in Volume 3 Procurement Specific Questionnaire
Technical ability conditions of participation
As detailed in Volume 3 Procurement Specific Questionnaire
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 August 2025, 5:00pm
Tender submission deadline
29 August 2025, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 July 2032
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Description of risks to contract performance
There is a risk of emerging cyber threats arising during the Term of the contract which may require the Authority to request the Supplier make changes to the software system it provides under the contract to enable the system to operate safely and adequately protect personal information stored on the system.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
United Kingdom
Contact name: Charlotte Stolarski
Telephone: +44 1609533450
Email: Charlotte.Stolarski@northyorks.gov.uk
Website: https://www.northyorks.gov.uk
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government