Scope
Reference
RFS24-064
Description
Procision of COTS Software system for Management of Highways and related Aseet Portfolios
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 1 July 2031
- Possible extension to 2 July 2035
- 9 years, 2 days
Description of possible extension:
Extensions in imcrements of one or more years up to 30/06/2035
Main procurement category
Services
CPV classifications
- 72212100 - Industry specific software development services
Contract locations
- UKE45 - Wakefield
Participation
Legal and financial capacity conditions of participation
Tenderers must meet minimum Financila Stability criteria defined in the Procurent Specific Quesdtionnaire: Current Ratio ≥ 1.5 Quick Ratio ≥ 1.0 Gearing Ratio ≤ 1.0 (or 100%) Interest Cover ≥ 3.0 Net Profit Margin ≥ 5% ROCE ≥ 5%
Technical ability conditions of participation
Tenderers must be able to demonstrate that thier Product/Service id Commercially availabe and off The Shelf: the product and service must habe been succesfully deployed in similar contexts, be configurable without additonal coding and have a track record of developmnet demonstrated via a version history and a develeopment road map.
Submission
Enquiry deadline
5 September 2025, 12:00am
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 July 2033
Award criteria
| Name | Description | Type | Order of importance |
|---|---|---|---|
| Ability to Deliver the Requirements | The ability to Meet all requirements of the Specification as assesed against submitted method statements and in accordance with evlaution criteria described in ITT Documents |
Quality | 1 |
| Total Cost of Contract | This Criteria is the total cost of the contract over the potential life of the contract (10 Years) |
Price | 2 |
| Social Value | This Criteria Asseses the Tenderers proposal to deliver measurable, contract-linked benefits to society outcomes related to employment, sustainability, and VCSE support. |
Quality | 3 |
Other information
Payment terms
30 Days from receipt of Valid invoice
Description of risks to contract performance
A detailed risk register will be compiled duirng contract mobilisation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Wakefield Council
- Public Procurement Organisation Number: PDZN-8179-PJQV
Wakefield One, Burton street
Wakefield
WF1 2EB
United Kingdom
Contact name: Michael Thrower
Telephone: +44 1924302168
Email: mthrower@wakefield.gov.uk
Website: https://www.wakefield.gov.uk/
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government