Scope
Description
NHS Derby and Derbyshire Integrated Care Board (referred to as the Commissioner) are inviting suitably qualified and experienced providers to express their interest in delivering an Integrated Community Equipment Service.
Derby Integrated Community Equipment Service (DICES) provides a range of equipment on loan to people of all ages ordinarily resident in the city of Derby, following assessment and prescription by a recognised prescriber.
The service being commissioned relates to the logistics of supplying, collecting and maintaining the equipment. Clinical input to the service is provided through the pool of recognised prescribers, a clinical commissioning function provided by DDICB, and a multi-agency Equipment Review Group. The provider will work within this framework, ensuring that the agreed clinical governance arrangements, both for individual items of equipment and strategic decisions about the equipment to be provided/policies and procedures for equipment provision, are followed appropriately.
The contract will be for a period of 3 years with the option to extend for up to a further two years.
Please note there is a financial threshold associated with this procurement. Please refer to procurement documentation for further details can be found within the procurement documentation.
To register your interest and submit a bid, please follow the link below, and search for the project reference as detailed: https://health-family.force.com/s/Welcome
Project Reference: C357208
Project Name: Derby Integrated Community Equipment Service - Procurement
Total value (estimated)
- £12,820,000 excluding VAT
- £15,384,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2031
- 5 years
Description of possible extension:
The contract will be for a period of 3 years with the option to extend for up to a further two years.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 75200000 - Provision of services to the community
- 98000000 - Other community, social and personal services
- 33196200 - Devices for the disabled
- 33190000 - Miscellaneous medical devices and products
- 33100000 - Medical equipments
- 33196100 - Devices for the elderly
- 35820000 - Support equipment
Contract locations
- UKF11 - Derby
Participation
Legal and financial capacity conditions of participation
As described in the procurement documentation.
Technical ability conditions of participation
As described in the procurement documentation.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 September 2025, 5:00pm
Tender submission deadline
11 September 2025, 5:00pm
Submission address and any special instructions
To register your interest and submit a bid, please follow the link below, and search for the project reference as detailed: https://health-family.force.com/s/Welcome
Project Reference: C357208
Project Name: Derby Integrated Community Equipment Service - Procurement
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 November 2025
Award criteria
| Name | Type |
|---|---|
| Quality (Technical/Project specific) | Quality |
| Commercial (Cost / Financial) | Price |
Weighting description
Full details of the award criteria can be found within the procurement documents
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
NHS Derby & Derbyshire Integrated Care Board
- Public Procurement Organisation Number: PXJD-6284-VTGG
The Council House, First Floor, Corporation Street
Derby
DE1 2FS
United Kingdom
Email: richard.ward11@nhs.net
Website: https://www.joinedupcarederbyshire.co.uk/derbyshire-integrated-care-board/
Region: UKF11 - Derby
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Arden and Greater East Midlands Commissioning Support Unit
Summary of their role in this procurement: NHS Arden and Greater East Midlands CSU (AGCSU) is acting as an agent for and on behalf of Derby and Derbyshire Integrated Care Board and is supporting the procurement process.
- Public Procurement Organisation Number: PLVR-6647-BVMM
Cardinal Square, 10 Nottingham Road
Derby
DE1 3QT
United Kingdom
Email: richard.ward11@nhs.net
Website: https://www.ardengemcsu.nhs.uk/
Region: UKF11 - Derby