Scope
Reference
WS2528046260
Description
Currently, Stansted Airport contract with three different suppliers for separate Soft FM Services including Cleaning Consumables, High Level Cleaning and Washroom Services. The contracts commenced in 2022, all have an expiry date of 31st March 2026.
Total value (estimated)
- £4,264,400 excluding VAT
- £5,117,280 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
The Contract (s) will be let for a period of 4 (four) years, with the option for MAG to extend for a further 2 (two) years (1+1 years) after the initial 4 (four) year term. The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances.
Main procurement category
Services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Cleaning Consumables
Description
Including, but not limited to the provision of:
• Toilet paper
• Chemicals
• Hand and body wash
• Surface cleaner
• Brooms
• Floor pads
• Graffiti remover
• Washing up liquid
• Rubber gloves
• Soap
• Cloths
Lot value (estimated)
- £2,856,000 excluding VAT
- £3,427,200 including VAT
CPV classifications
- 39830000 - Cleaning products
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Washroom Services
Description
Washroom Services including feminine hygiene and nappy bin services.
Lot value (estimated)
- £534,400 excluding VAT
- £641,280 including VAT
CPV classifications
- 33771000 - Sanitary paper products
- 39830000 - Cleaning products
- 90900000 - Cleaning and sanitation services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. High Level Cleaning
Description
Including, but not limited to the High Level Cleaning of:
• All external glazing outside only and high level glass to internal and both sides of canopy roof.
• Exterior facades of Ticket Office and Waiting Room Building above Glazing height.
• Exterior glazing of Ticket Office and Waiting Room.
• Glazed tunnel canopies of Tunnels 1, 2 and 3, 4.
• All signage at Bays 1-39.
• All interior and exterior glazing of Green Multi-Story Car Park.
• Mezz level Railway Station, including tunnels 1-4 where accessible.
Lot value (estimated)
- £874,000 excluding VAT
- £1,048,800 including VAT
CPV classifications
- 44221000 - Windows, doors and related items
- 90910000 - Cleaning services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
19 August 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
26 August 2025, 12:00pm
Submission address and any special instructions
If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest":
https://www.magairports.com/work-with-us/procurement-and-contracts/
Once you have registered please email joe.spacagna@magairports.com and advise that you have registered on the Portal. You will then be given access to the project documents via SAP Ariba.
Details on how to provide a response to MAG are detailed in the documentation.
Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 50% |
| Technical | Quality | 50% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
MAG is issuing this Tender Notice to commence a Pre-qualification Questionnaire (PQQ) to parties interested in taking part in the procurement process in relation to a proposed contract for Soft Facilities Management Services at Stansted Airport.
The purpose of the pre-qualification process is to provide MAG with sufficient information to select a shortlist of qualified applicants who will be invited to participate in a competitive tender process.
MAG is following the competitive flexible procedure in line with the Regulations of the Procurement Act 2023 and following the PQQ stage (subject to a sufficient number of compliant PQQ responses being received), MAG intends to select the Applicants who have achieved an overall PQQ Score of at least 60% for each Lot to be invited to submit a tender.
Following the PQQ, MAG will commence the Invitation to Negotiate (ITN) with the shortlisted Bidders from the PQQ.
Following the conclusion of the evaluation process of the initial tender submissions.
ITN Weightings:
Lot 1 (Cleaning Consumables):
Commercial - 70%
Technical - 30%
Lot 2 (Washroom Services):
Commercial - 50%
Technical - 50%
Lot 3 (High Level Cleaning):
Commercial - 50%
Technical - 50%
Contracting authority
MAG AIRPORT LIMITED
- Companies House: 11748654
- Public Procurement Organisation Number: PHNZ-5718-LHXL
6th Floor, Olympic House
Manchester
M90 1QX
United Kingdom
Email: joe.spacagna@magairports.com
Region: UKD33 - Manchester
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)