Scope
Reference
WBPC001
Description
Weedon Bec Parish Council is inviting tenders for the construction of a new circular pathway around Jubilee Field, Bridge Street, Weedon Bec, NN7 4PW. what3words ///cycle.beam.signed.
The project requires the installation 330m x 1.5m circular pathway around the football pitch. Specifically, the project involves the excavation and disposal of existing turf, installation of a compacted stone sub-base and laying a bonded rubber mulch pathway.
Project Scope
The successful contractor will be responsible for supplying all labour, materials, and equipment to complete the following works:
• Excavation: Dig out turf over an area of 330m (length) x 1.5m (width) x 100mm (depth) and dispose off-site.
• Sub-base Installation: Supply and install a 495m² x 60mm thick MoT Type 1 stone base across 495m², compacted using a vibration plate to ensure stability.
• Surface Installation: Supply and install a 40mm bond rubber mulch circular pathway across 495m², with edges cut into the ground for a seamless finish.
• Standards: The surface must comply with relevant BSEN specifications for safety surfacing.
Submission Requirements
Bidders must submit the following:
• A detailed cost breakdown, including labour, materials, and any additional costs (e.g., waste disposal and welfare).
• Technical spec including installation cross section diagram.
• Proposed bonded rubber product information sheet including site suitability, colour options, maintenance costs including repair, durability life span. Also how wear and tear will affect the product over time ie colour fade.
• Evidence with photographs of relevant and recent experience in installing bonded rubber pathways or similar. Please include address details of installation examples so the Parish Council can visit prior to awarding the contract.
• Two references from similar projects completed in the last three years.
• Jubilee Field would need to remain fully accessible during the installation. This includes potential football matches and training sessions. Please include details of methodology.
• A proposed project timeline, including key milestones (e.g., excavation, sub-base installation, surfacing).
• Confirmation of compliance with British standards and health and safety requirements.
Evaluation Criteria
Price :
• Total cost (excluding VAT) for the works as specified.
• Costs must be transparent, with an itemised breakdown for excavation, sub-base, surfacing, and any additional items (e.g., waste disposal).
Quality :
• Technical quality of the proposed surface (e.g., durability, safety, maintenance requirements)
o Experience and track record, supported by references.
o Project delivery plan, including timeline.
Total value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 20 December 2025
- 2 months, 20 days
Main procurement category
Works
CPV classifications
- 45212140 - Recreation installation
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
22 August 2025, 11:59pm
Tender submission deadline
29 August 2025, 11:59pm
Submission address and any special instructions
• Contact for Queries: Sue Halkett, Parish Clerk 01327 341057 clerk@weedonbec-pc.gov.uk
• Format: Submissions must be in PDF format.
Additional Information
• Bidders are encouraged to visit the site to assess the ground conditions and location. The site is open 24/7. If you wish to have a guided visit, contact The Parish Clerk, Sue Halkett, Parish Clerk 01327 341057 clerk@weedonbec-pc.gov.uk
• Weedon Bec Parish Council reserves the right to reject non-compliant bids or cancel the procurement process.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | Weedon Bec Parish Council is not bound to accept the lowest-priced or any tender submitted. Evaluation will be based on the most economically advantageous submission, taking into account price,... |
Quality |
Weighting description
Weedon Bec Parish Council is not bound to accept the lowest-priced or any tender submitted. Evaluation will be based on the most economically advantageous submission, taking into account price, quality, and other relevant criteria as specified in this document
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
JF footpath map.jpg
Jubilee Field is a well-used open space within the village.
Due to local topography, it is the only flat recreational space in the village. The installation of the circular path is a flagship project for the Parish Council enabling multi-generational all year access to the field. The path will be used for a range of sport and activities; including giving runners a mud free track; children a flat safe surface to learn to ride bikes and scooters; and disabled and elderly residents full access to the field.
Jubilee Field is located in a high risk flood area due to its proximity to River Nene, which borders one side of the field. The Parish Council has researched various surfaces and believes that bonded rubber offers the best solution due to its flood resilience, functionality, low maintenance and long lasting durability.
Contracting authority
Weedon Bec Parish Council
- Public Procurement Organisation Number: PPBZ-7822-LQWG
16 ST MARYS WAY, Weedon Bec
Northants
NN7 4QL
United Kingdom
Contact name: Sue Halkett
Telephone: +441327341057
Email: weedonbecpc@btinternet.com
Website: http://www.weedonbec-pc.gov.uk
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government