Scope
Description
Purchase and installation of key cabinets, data and power and a three lane
Gunnebo across multiple sites.
Contract 1. Key Tracing Cabinets and Gunnebo Suite - Phase 3
Supplier
Contract value
- £156,015.18 excluding VAT
- £187,218.22 including VAT
Above the relevant threshold
Earliest date the contract will be signed
13 August 2025
Contract dates (estimated)
- 14 August 2025 to 31 July 2026
- 11 months, 18 days
Main procurement category
Goods
CPV classifications
- 44421720 - Lockers
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - intellectual property or exclusive rights
- Single supplier - technical reasons
- Additional or repeat goods, services or works - extension or partial replacement
The following clauses under Schedule 5 apply to this procurement:
Clause 5: The following conditions are met in relation to the public contract-
(a)due to a particular supplier having intellectual property rights or other
exclusive rights, only that supplier can supply the goods, services or works
require.
Traka own the IPR which we require to interface with the existing infrastructure.
Clause 6: The following conditions are met in relation to the public contract -
(a) due to an absence of competition for technical reasons, only a particular
supplier can supply the goods, services or works required, and (b) there are
no reasonable alternatives to those goods, services or works.
Traka is a closed protocol system which is only supplied by Traka and is
already installed in most sites across the estate which we are now required to
expand therefore there is no reasonable alternative as replacing all cabinets
that are existing would come at much higher cost.
Clause 7: The public contract concerns the supply of goods, services or works
by the existing supplier which are intended as an extension to, or partial
replacement of, existing goods, services or works in circumstances where-
(a)a change in supplier would result in the contracting authority receiving
goods, services or works that are different from, or incompatible with, the
existing goods, services or works, and (b)the difference or incompatibility
would result in disproportionate technical difficulties in operation or
maintenance.
As mentioned above, Traka is already installed in most sites across the estate
and is a closed protocol system therefore the new cabinets and lockers which
are required to support increased capacity, must communicate with the
existing systems in place.
Supplier
ASSA ABLOY GLOBAL SOLUTIONS UK LIMITED T/A Traka
- Companies House: 02590364
Pacific House, Imperial Way
Reading
RG2 0TD
United Kingdom
Email: info@traka.com
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Key Tracing Cabinets and Gunnebo Suite - Phase 3
Contracting authority
Ministry of Justice
- Public Procurement Organisation Number: PDNN-2773-HVYN
102 Petty France
London
SW1H 9AJ
United Kingdom
Email: commercial-prisonfacilitiesmanagement@justice.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement
Region: UKI32 - Westminster
Organisation type: Public authority - central government