Scope
Reference
100474
Description
Procurement to appoint one contractor to deliver Hard FM services and associated works to 8 key City of York Council Buildings.
The procurement is being carried out on YORtender which can be accessed alongside tender documents available for download via the following Link: https://yortender.eu-supply.com/login.asp?B=YORTENDER
The YORtender reference number for this procurement is: 100474. The opportunity can be found by searching this reference number in the YORtender search function.
Total value (estimated)
- £1,250,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 September 2025 to 10 September 2028
- Possible extension to 10 September 2030
- 5 years
Description of possible extension:
2 x 12 month extensions will be available following satisfactory performance
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 50000000 - Repair and maintenance services
- 51000000 - Installation services (except software)
- 79993000 - Building and facilities management services
Contract locations
- UKE21 - York
Participation
Legal and financial capacity conditions of participation
Please see tender documentation
Technical ability conditions of participation
Please see tender documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 July 2025, 12:00pm
Tender submission deadline
22 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing | Price | 60% |
| Social Value | Quality | 10% |
| Quality Assurance | Quality | 6% |
| Health and Safety | Quality | 6% |
| Operations Team | Quality | 5% |
| Management of Subcontractors | Quality | 5% |
| Mobilisation | Quality | 4% |
| Procurement of Materials | Quality | 4% |
Other information
Payment terms
Please refer to tender documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://yortender.eu-supply.com/login.asp?B=YORTENDER
Tender documents can be found at https://yortender.eu-supply.com/login.asp?B=YORTENDER with the reference number 100474
Contracting authority
City of York Council
- Public Procurement Organisation Number: PQVW-9426-LDJV
West Offices, Station Rise
York
YO1 6GA
United Kingdom
Email: procurement@york.gov.uk
Region: UKE21 - York
Organisation type: Public authority - sub-central government