Tender

Provision of Hard FM Services to City of York Council

  • City of York Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-044369

Procurement identifier (OCID): ocds-h6vhtk-050afe (view related notices)

Published 24 June 2025, 12:21pm

Last edited 30 July 2025, 3:18pm

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Changes to notice

This notice has been edited. The previous version is still available.

The tender deadline has been updated following an extension to this. The tender deadline is now 22nd August 2025 at 12 noon

Scope

Reference

100474

Description

Procurement to appoint one contractor to deliver Hard FM services and associated works to 8 key City of York Council Buildings.

The procurement is being carried out on YORtender which can be accessed alongside tender documents available for download via the following Link: https://yortender.eu-supply.com/login.asp?B=YORTENDER

The YORtender reference number for this procurement is: 100474. The opportunity can be found by searching this reference number in the YORtender search function.

Total value (estimated)

  • £1,250,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 11 September 2025 to 10 September 2028
  • Possible extension to 10 September 2030
  • 5 years

Description of possible extension:

2 x 12 month extensions will be available following satisfactory performance

Main procurement category

Services

Additional procurement category

Works

CPV classifications

  • 50000000 - Repair and maintenance services
  • 51000000 - Installation services (except software)
  • 79993000 - Building and facilities management services

Contract locations

  • UKE21 - York

Participation

Legal and financial capacity conditions of participation

Please see tender documentation

Technical ability conditions of participation

Please see tender documentation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

25 July 2025, 12:00pm

Tender submission deadline

22 August 2025, 12:00pm

Submission address and any special instructions

https://yortender.eu-supply.com/login.asp?B=YORTENDER

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 September 2025

Recurring procurement

Publication date of next tender notice (estimated): 1 September 2029

Award criteria

This table contains award criteria for this lot
Name Type Weighting
Pricing Price 60%
Social Value Quality 10%
Quality Assurance Quality 6%
Health and Safety Quality 6%
Operations Team Quality 5%
Management of Subcontractors Quality 5%
Mobilisation Quality 4%
Procurement of Materials Quality 4%

Other information

Payment terms

Please refer to tender documentation

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

https://yortender.eu-supply.com/login.asp?B=YORTENDER

Tender documents can be found at https://yortender.eu-supply.com/login.asp?B=YORTENDER with the reference number 100474

Contracting authority

City of York Council

  • Public Procurement Organisation Number: PQVW-9426-LDJV

West Offices, Station Rise

York

YO1 6GA

United Kingdom

Email: procurement@york.gov.uk

Region: UKE21 - York

Organisation type: Public authority - sub-central government