Scope
Reference
P634 PRJ_30699
Description
The Council has a statutory duty under the Care Act 2014 to provide community equipment services. It has been identified that there is a need for urgent action to be taken to ensure the needs of vulnerable residents can be met and the Council fulfils its statutory duties.
The Council has identified a provider to supply essential community equipment and to support the delivery of the equipment and repair, installation and servicing services to service users and peripheral stores.
This is a demand based service. The expected value is based on the anticipated demand and the cost of equipment/services delivered by the provider.
Contract 1. Community Equipment Services 2025 - RBo Kensington & Chelsea
Supplier
Contract value
- £1,404,000 excluding VAT
- £1,684,800 including VAT
Above the relevant threshold
Earliest date the contract will be signed
31 July 2025
Contract dates (estimated)
- 1 August 2025 to 30 September 2025
- Possible extension to 31 January 2026
- 6 months
Description of possible extension:
Upto two further extensions of 2 months.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The option to extend the contract upto 6 months.
CPV classifications
- 33000000 - Medical equipments, pharmaceuticals and personal care products
- 33196000 - Medical aids
- 33196100 - Devices for the elderly
- 33196200 - Devices for the disabled
- 63120000 - Storage and warehousing services
- 50000000 - Repair and maintenance services
Contract locations
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Description of risks to contract performance
A change of provider is required due to inability to meet council requirements.
Lack of market capacity as a result of changes in the market place and demand for services by other authorities.
Amendment to the scope of the contract, addition and removal of services.
Amendment to the term of the contract.
Shortage of supply leading to increased costs of equipment and services.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Extreme and unavoidable urgency
The urgent action required is to ensure the needs of vulnerable residents can be met and the Council fulfils statutory requirements.
The Council is required to maintain access to the Services for all eligible residents and there is a legal duty under the Care Act 2014 for the Services to be delivered.
Officers have identified the need for urgent action to be taken to maintain the delivery of the Service and to ensure that vulnerable residents can continue to access the required provision.
The Council is intending to directly award a contract to the identified supplier under Section 41 of the Procurement Act 2023.
In relation to the urgency justification under Schedule 5 of the Procurement Act 2023, this justification applies for the following reasons:
• The goods and services to be supplied under the proposed contract are strictly necessary to ensure the Council complies with its statutory duties.
• The situation has arisen due to unforeseeable events outside of the Council's control. In the circumstances the Council must act urgently and there is not sufficient time to carry out a competitive tendering procedure.
• The urgency is unavoidable and was not attributable to any act or omission of the council.
The need to ensure continuity of services to vulnerable service users provides grounds to rely on this justification and direct award a contract to the identified supplier.
The council will not utilise a 'standstill period' of eight working days due to the timing of requirements.
Supplier
Saadia Ltd trading as 24/7 Healthcare Limited
- Public Procurement Organisation Number: PTYG-2752-GVWY
- Companies House: 05549717
Unit 7, Firmdale Village, Ryan Drive
Brentford
TW8 9ZB
United Kingdom
Email: info@24-7healthcare.co.uk
Website: http://24-7healthcare.co.uk
Region: UKI75 - Hounslow and Richmond upon Thames
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Community Equipment Services 2025 - RBo Kensington & Chelsea
Contracting authority
The Royal Borough of Kensington & Chelsea
- Public Procurement Organisation Number: PPRX-1592-MXGN
Town Hall, Hornton Street
London
W8 7NX
United Kingdom
Email: procurement@rbkc.gov.uk
Website: https://www.rbkc.gov.uk/
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government