Scope
Reference
VEL-FTS-59239
Description
This procurement seeks to establish a formal preventative maintenance contract for Air Conditioning (AC) systems across Velindre Cancer Centre (VCC) and Welsh Blood Service (WBS) sites. The contract will cover quarterly and annual scheduled maintenance, call-out response for emergency faults, and fixed rates for ad hoc remedial works and it is the intention of the Trust to award the contract to a single supplier to cover all sites noted above.
Total value (estimated)
- £210,000 excluding VAT
- £252,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 31 August 2026
- Possible extension to 31 August 2028
- 2 years, 11 months
Description of possible extension:
Initial contract of 12-months with option to extend by further 24-months (in annual tranches) at the sole discretion of the Trust.
Main procurement category
Services
CPV classifications
- 50730000 - Repair and maintenance services of cooler groups
- 42512000 - Air-conditioning installations
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
As detailed within the Terms and Conditions attached to the tender (itt code: itt_119013).
Technical ability conditions of participation
As detailed in the 'Instructions to Bidders' document attached to the tender (itt code: itt_119013).
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 August 2025, 12:00pm
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
Submissions are to be made via the eTender Wales platform:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
17 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 60.00% |
| Qualitative | Quality | 40.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The procurement is a continuation of an existing contract under unchanged market conditions. The service is widely available and standardised, and the buyer has sufficient market knowledge to proceed without further market engagement.
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Jessica Moeran
Telephone: +442921508288
Email: jessica.moeran2@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales