Scope
Description
Harborough District Council will shortly be tendering for a single supplier to run a service consisting of the recyclable and waste collection services, as well as street cleansing and grounds maintenance services. The intention is to contract a single supplier, however, it will be permissible under the contract, to subcontract elements of the contract to subcontractors, managed by the single main contractor, in line with all Council requirements. It is envisaged that the only element of the service that will be eligible for subcontracting is Grounds maintenance. Details of the available options will be made clear within the published tender documentation.
The service will take place across the Harborough District.
It is anticipated that the initial tender documentation will be available to any interested supplier to submit an initial tender response. This opportunity will be run under the Procurement Act 2023 Competitive Flexible procedure, with an invitation to submit an initial tender, followed by rounds of negotiation before an invitation to submit a final tender. The final process will be clearly defined in the tender documentation.
The purpose of this notice is to notify potential bidders of this upcoming opportunity which is expected to be published at the end of September 2025.
Suppliers are welcome to register their interest to be informed when the tender documentation becomes available by following the below link and formally expressing an interest:
To confirm, no documentation will be available before the end of September 2025.
Total value (estimated)
- £80,000,000 excluding VAT
- £96,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 31 March 2034
- Possible extension to 31 March 2041
- 14 years
Description of possible extension:
An inital period of 7 years with the option to extend for up to a further 7 years, subject to funding and performance.
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
- 90514000 - Refuse recycling services
- 90610000 - Street-cleaning and sweeping services
Contract locations
- UKF22 - Leicestershire CC and Rutland
Submission
Publication date of tender notice (estimated)
29 September 2025
Enquiry deadline
29 January 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
12 February 2026, 12:00pm
Submission address and any special instructions
The opportunity, all documentation and the messaging function to raise clarifications and communicate with the project team will be available only on:
https://www.eastmidstenders.org/
Suppliers are welcome to register their interest to be informed when the tender documentation becomes available by following the below link and formally expressing an interest:
To confirm, no documentation will be available before the end of September 2025.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 September 2026
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
A competitive flexible procedure will be used to tender this service, which will consist of an invitiation to submit initial tender, rounds of negotiation and a final invitation to submit final tenders.
Over each stage of the process suppliers may be eliminated from the process based on perfomance against the evaluation criteria.
Contracting authority
Harborough District Council
- Public Procurement Organisation Number: PBLJ-6498-DTJQ
The Symington Building, Adam and Eve Street
Market Harborough
LE16 7AG
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Buyer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland