Scope
Reference
C12020
Description
The City of Doncaster Council and NHS South Yorkshire ICB Doncaster Place have statutory requirement duties under various legislation to provide community equipment services for people with health and social care needs.
The Integrated Community Equipment Loan Service (ICELS) is central to the delivery of the prevention and wellbeing priorities of the council and its partners and is acknowledged as an essential element of service provision that helps to reduce, prevent and delay the need for long term care and support. With ever changing demands across health and social care, it is essential that this service embraces innovation and evolves to better meet the needs and demands of all its stakeholders.
The ICELS service will support the following aims
• Enabling people to be supported in their own homes
• Reducing the number of hospital admissions and re-admissions
• Reducing the number of care home admissions
• Reducing the number of falls
• Facilitating early discharge from hospital
• Reducing the number, cost and intensity of care packages/nurse visit, e.g. enabling
single hand care
• Reduce the burden on Carers and risk of Carer breakdown, whilst increasing
confidence and peace of mind
• Supporting end of life care, delivered within the individuals chosen environment
• Improving health and wellbeing by maximising independence, choice, control, dignity
and quality of life within the individual's home
In addition to providing the equipment, the contract will include the delivery, collection, cleaning, storage, installation, decontamination, servicing, maintenance and recycling of the equipment.
Contract 1. Integrated Community Equipment and Loan Service
Supplier
Contract value
- £8,000,000 excluding VAT
- £9,600,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 August 2025
Contract dates (estimated)
- 1 August 2025 to 31 March 2027
- 1 year, 8 months
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKE31 - Barnsley, Doncaster and Rotherham
Other information
Description of risks to contract performance
The contract value is estimated based upon current trends but may increase or decrease as its a demand led service
The Council reserves the right modify the contract during during its term to meet the Council needs as they evolve
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Special regime
Light touch
Direct award justification
Extreme and unavoidable urgency
Urgent situation due to the termination of the current contract with the current service provider (NRS) who informed the Council it would be unable to continue to deliver its service beyond the 31 July 2025. This is an evolving situation which is affecting the supply and delivery of NRS's contracts nationally. The Council has considered its options, and the decision has been taken to direct award to another provider, Medequip Assistive Technology Ltd. This is the most pragmatic way to ensure that the community equipment service is able to continue to be operated in Doncaster and not leave vulnerable people at risk and waiting for equipment to be supplied/serviced.
Due to the urgency, complexity and importance of this contract to the vulnerable people of Doncaster, Leadership Team have had discussions with a competitive provider, Medequip Assistive Technology Ltd , who have agreed to support The Council through this period of uncertainty to continue to provide the service for a period of 20 months - to 31st March 2027.
This will give the Council time to redevelop the service and make decisions on the future delivery of the service.
Supplier
MEDEQUIP ASSISTIVE TECHNOLOGY LIMITED
- Companies House: 04198824
- Public Procurement Organisation Number: PJPC-9373-BVJD
Unit 2 Summit Centre
West Drayton
UB7 0LJ
United Kingdom
Email: bdconnect@medequip-uk.com
Website: https://www.medequip-connect.com/
Region: UKI74 - Harrow and Hillingdon
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Integrated Community Equipment and Loan Service
Contracting authorities
City of Doncaster Council
- Public Procurement Organisation Number: PLHR-4113-HMNQ
Civic Office, Waterdale
Doncaster
DN1 3BU
United Kingdom
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government
NHS SOUTH YORKSHIRE INTEGRATED CARE BOARD
- NHS Organisation Data Service: QF7
- Public Procurement Organisation Number: PPTG-3156-TGWG
197 Eyre Street
Sheffield
S1 3FG
United Kingdom
Region: UKE32 - Sheffield
Organisation type: Public authority - central government